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Administrative Assistant

Baltimore City Community College
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Liberty Heights, Germantown, MD 20874, USA
Oct 29, 2026
Full-Time

About Baltimore City Community College


Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College’s campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.
 

Description/Job Summary

The Administrative Assistant to the Vice President of Finance and Administration provides high-level, confidential administrative and operational support to ensure the efficient functioning of the Finance and Administration division at Baltimore City Community College (BCCC). This role serves as a key liaison between the Vice President, college leadership, external partners, and stakeholders, supporting the college’s mission to deliver accessible, high-quality education and responsible stewardship of public resources.


The Administrative Assistant manages complex scheduling, prepares and maintains sensitive financial and administrative documents, coordinates meetings and communications, and supports special projects related to budget management, procurement, facilities, and institutional operations. The position requires strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced, service-oriented higher education environment.


A critical component of this role is the handling of confidential and sensitive information, including personnel records, budget data, contract negotiations, and institutional planning materials. The Administrative Assistant must exercise sound judgment, discretion, and professionalism in maintaining confidentiality in accordance with college policies, state and federal regulations, and ethical standards. At BCCC, this responsibility directly supports the institution’s commitment to integrity, accountability, and public trust as a community college serving Baltimore City residents.


By safeguarding confidential information and supporting transparent, efficient administrative processes, the Administrative Assistant helps uphold the credibility of the Finance and Administration division and contributes to BCCC’s mission of fostering student success, workforce development, and community engagement.


Responsibilities/Duties


  • Provide high-level administrative support to the Vice President, including managing complex calendars, scheduling meetings, and coordinating daily operations.
  • Prepare, review, and maintain confidential documents such as budget reports, contracts, personnel records, and institutional correspondence.
  • Serve as the primary point of contact between the Vice President and internal/external stakeholders, including faculty, staff, vendors, and community partners.
  • Coordinate and plan divisional meetings, prepare agendas, record minutes, and ensure timely follow-up on action items.
  • Maintain strict confidentiality of sensitive financial, personnel, and institutional information in accordance with BCCC policies and applicable regulations.
  • Support financial and administrative processes, including procurement documentation, travel approvals, and budget tracking.
  • Organize and maintain filing systems (electronic and physical) to ensure accurate and accessible records management.
  • Assist and coordinate in the preparation of reports, presentations, and communications that support Finance and Administration initiatives and BCCC’s strategic goals.
  • Coordinate special projects and initiatives led by the Vice President, including research, data compilation, and deadline tracking.
  • Monitor and respond to correspondence on behalf of the Vice President, ensuring professionalism and alignment with institutional priorities.
  • Support compliance-related activities by maintaining documentation and assisting with audits or reporting requirements.
  • Collaborate with other departments to ensure effective communication and alignment with BCCC operational and fiscal objectives.
  • Assist with event planning and logistics for division-related meetings, trainings, and community engagement activities.
  • Provide backup administrative support to other senior leadership offices as needed during peak periods or staff absences.
  • Perform general office management tasks, including ordering supplies and coordinating office logistics.
  • Participate in professional development and training opportunities to enhance job performance.

Required Qualifications

Education:

  • Associate’s degree in Business Administration, Office Administration, Public Administration, or a related field required.

Experience:

  • Minimum of 3–5 years of progressively responsible administrative support experience, preferably supporting senior-level executives.
  • Experience in a higher education, government, or public sector environment preferred.
  • Demonstrated experience handling confidential and sensitive information with discretion and professionalism.
  • Experience with financial administration support (e.g., budgeting, procurement, or records management) 

Preferred Qualifications

Education:  Bachelor’s degree preferred.

BCCC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital or domestic/civil partnership status, disability, protected veteran status, genetic information, or any other basis protected by law.

BCCC is committed to providing a workplace free from discrimination or harassment. We expect every member of the BCCC community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly.  We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

To request an accommodation during the application or interview process, please email
hr@bccc.edu.

For technical assistance, please contact NEOEDs Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. - 5 p.m. Pacific Time, Monday through Friday.

department

Finance & Administration
About Baltimore City Community College
Baltimore City Community College (BCCC) is a crossroads of diverse peoples, of learning and work, and the multiplicity of stakeholders we serve: individuals, businesses, government, and educational institutions of the community at large. BCCC is the only community college in Baltimore City and the only one of 16 community colleges in Maryland to exist as a State of Maryland agency! As a state agency the College is able to offer all full-time permanent employees a host of benefits including a competitive salary and tuition remission.
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