Job Title

Administrative Assistant I

Essential Job Functions

• Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
• Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
• Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
• Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
• Establishes, maintains, processes and updates files, records, certificates, and/or other documents
• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
• Orders, stocks, and distributes office supplies
• Performs basic, routine booking functions
• May instruct and oversee the activities of student employees
• Other related duties, as assigned

Qualifications

Knowledge Skills and Abilities

Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Reception skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to maintain confidentiality of records and information
Ability to create, compose, and edit written materials

EEO Statement

Alcorn State University is expressly committed to providing equal employment opportunities without regard to race, color, national or ethnic origin, ancestry age, religion or religious creed, disability or handicap, sex or gender identity and/or expressions, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. Further, the University will not tolerate any instances of harassment/sexual harassment. This policy applies to all employees, regardless of position, consultants and applicants for employment. Additionally, it is the responsibility of all personas making employment decisions to adhere to this policy.