Office Manager

About the Role

Looking to be part of a growing, successful childcare center? The T.E.A. Center, a leading private school in the McLean area, is seeking a friendly, organized, and professional Office Manager to support daily office operations and create a welcoming experience for students, families, and visitors.

This role combines administrative support, front desk management, prospective family engagement, school tours, and enrollment assistance. The ideal candidate is a people person who enjoys interacting with families, presenting our school professionally, and helping our center grow.

Prior experience in a school, childcare center, customer service, or administrative setting is a plus.

Key Responsibilities

Front Desk & Office Management

• Welcome and greet students, parents, prospective families, vendors, and visitors.

• Answer incoming phone calls, respond to emails, and handle general inquiries.

• Serve as the first point of contact at the front desk, providing friendly and professional assistance.

• Maintain organized office records, correspondence, schedules, and administrative documents.

• Prepare memos, reports, and other office communications.

• Assist with daily school operations and communicate important information to the appropriate team members.

School Tours & Family Engagement

• Conduct school tours for prospective families, showcasing classrooms, facilities, programs, and the school's learning environment.

• Explain school programs, enrollment procedures, and available services to interested parents.

• Respond to inquiries from prospective families and follow up with leads to encourage enrollment.

• Assist with open houses, information sessions, and school promotional events.

• Maintain a professional, welcoming experience for every family visiting the center.

Enrollment, Events & Marketing Support

• Assist with enrollment documentation, application follow-ups, and maintaining prospective family records.

• Support event coordination, onsite promotional activities, and community outreach.

• Coordinate onsite enrichment classes and assist with scheduling.

• Support online marketing campaigns and school-related promotional initiatives as needed.

• Help maintain positive relationships with current families and the surrounding community.

Student Safety & Team Support

• Help monitor students and visitors in accordance with assigned responsibilities and school safety procedures.

• Follow school policies and applicable county and state requirements.

• Participate in regular staff meetings and assist with in-service training as needed.

• Collaborate with teachers, administrators, and other team members to support smooth daily operations.

Qualifications

• Excellent written and verbal communication skills.

• Strong customer service and interpersonal skills.

• Friendly, outgoing, and confident when interacting with parents and prospective families.

• Excellent organizational skills and attention to detail.

• Ability to multitask and manage competing priorities in a busy school environment.

• Professional presentation and a positive, welcoming demeanor.

• Comfortable conducting school tours and discussing programs with prospective families.

• Basic computer skills and familiarity with email, scheduling, and office applications.

• Previous experience in office administration, reception, sales, customer service, school tours, or childcare is an advantage.

• A valid driver's license and clean driving record, if required for assigned duties.

Schedule

• Part-time position.

• Flexible scheduling between 7:00 AM and 7:00 PM, Monday through Thursday, based on operational needs.

• Schedule flexibility and punctuality are important.

Benefits & Opportunities

Eligible employees may receive:

• Health, dental, and vision insurance.

• Retirement benefits.

• Bonus program opportunities.

• Paid time off and flexible work hours.

• Comprehensive ongoing career training.

• Opportunities for career growth and advancement.

• Access to vendor and community partnership benefits.

• A positive, energetic, and supportive working environment.

Ready to Join Our Team?

If you enjoy helping families, creating a welcoming first impression, and supporting the daily operations of a growing school, we would love to hear from you!

Please submit your resume. A cover letter highlighting your relevant experience is a plus.

Join The T.E.A. Center and make a difference in the lives of children and families every day.