Job Title: Sr. Administrative Assistant
Location: East Hanover, NJ 07936
Duration: 06 months
Hybrid: 3 days onsite, 2 days remote

Note: Individuals who have previously held admin roles with client and have experience with client systems are highly preferred.

Job Description:

· The Sr. Administrative Assistant provides high level administrative support the S&G Therapeutic Area Steering Heads.

· The role requires a highly motivated, organized, self-directed individual who can handle a variety of sensitive and confidential matters in a professional, mature, and discrete manner.

· He/she must also possess excellent communication and organizational skills, PC proficiency, a high attention to detail and quality, as well as strong initiative and execution capabilities.

· Ability to manage multiple assignments with competing priorities in a fast-paced environment.

· Must be a team player and willing to help other administrative staff and provide coverage when needed.

Major Accountabilities (Core Responsibilities):

· Schedule appointments/manage calendars.

· Make both domestic and global travel arrangements.

· Process complex expense reports.

· Coordinate internal/external meetings, videos and conference calls.

· Handle confidential information and communication with all levels of management in a professional manner.

· Follow-up on projects assigned to various managers to ascertain status and to assure timely completion.

· Participate in various projects as required.

Technical Responsibilities:

· Microsoft Office Suite

· Ability to learn and manage systems such as Concur, SAP, and other job relevant software

Education & Experience:(Minimum / Desirable)

· College or secretarial school certificate preferred.

· High School degree required.

· Languages: Fluent English (Oral and written)

· Minimum 5-7 years related secretarial/administrative experience, preferably in a pharmaceutical environment.

Professional Requirements:

· Excellent administrative skills including thorough knowledge of standard office procedures and protocols.

· Must demonstrate ability to prioritize and handle multiple tasks in a timely fashion, with minimum supervision and efficient follow-up.

· Must be proactive, efficient, customer focused and able to work under pressure with tight timelines.

· Must be able to exercise independent judgment and interact effectively with internal and external customers, including international colleagues.

· Must be proficient in all secretarial skills, i.e., office procedures, departmental organization and reporting structures, Microsoft Word, Excel. PowerPoint and Lotus Notes, Internet Explorer, Ariba, Concur, etc.

· Must display team-oriented approach; Excellent interpersonal and written/oral communication skills required.

· Stakeholder Engagement

· Project Excellence

· Proficiency with Microsoft Office Applications (Outlook, Teams, PowerPoint, Excel)

· Planning & Project Management

Experience:

· Administrative Support

· Cross unit Collaboration

· Values and Behaviors

· Innovation by experimenting and delivering solutions

· Quality by taking pride in doing ordinary things extraordinarily well

· Collaboration by championing high performing teams with diversity and inclusion

· Performance by prioritizing and making things happen with urgency

· Courage by speaking up, giving and receiving feedback

· Integrity by advocating and applying high ethical standards every day