Job Information

Open to the general public and any current Municipal employee.

Example of Duties

The Executive Administrative Assistant supports the Assembly Program and Budget Analyst and the Municipal Clerk’s Office by performing a variety of financial, customer service, and administrative tasks. Key responsibilities include managing the accounts payable inbox, processing invoices, preparing purchase requisitions, assisting with contract development, preparing cash receipts, reconciling P Card transactions, and completing journal entries. The position also monitors budget to actuals, runs basic financial reports, and assists with budget projects as needed. Front desk responsibilities include greeting and assisting the public both in person and over the phone, responding to general inquiries, routing calls and visitors, and processing mail and Clerk’s Office forms. The position provides administrative and logistical support to the Assembly, its members, and the Municipal Clerk, including staffing committee meetings, preparing committee agendas, recording meetings, and supporting basic equipment troubleshooting. Provides backup for travel authorization and expense reports. Cross training is required to ensure coverage within the Clerk’s Office and perform essential tasks in a timely manner. 

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and four (4) years of experience in office clerical and/or administrative work. 

OR

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in office clerical and/or administrative work. 

OR

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in office clerical and/or administrative work. 

• Submit a cover letter summarizing your qualifications for this position.
• Submit a comprehensive resume of your work history.
• Submit contact information for three professional references.
• Submit copy of transcripts for highest degree awarded or diploma
• If you referenced any certifications or licenses on your resume, submit evidence.
• If active military service is on your resume, submit a DD Form 214. 
• Submit a current copy of your driver's license (front & back)

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify.E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

All required certifications and licenses must remain current for the duration of employment.

Military Service Interview Preference
 
Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process

Once an applicant selects on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.comwebsite to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. 

NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
 
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Employee Relations Department at 907-343-4442 during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.