Position Summary

The administrative assistant provides administrative support to the Commissioner’s office through coordination of communication (email, phone, mail, in-person), clerical duties, and review of various documents. 

Essential Job Functions

• Communication and Correspondence:
  • Answer and direct phone calls, emails, and written inquiries in a professional and courteous manner
  • Maintain accurate records of communication and follow-up as needed
• Administrative Support:
  • Receive and prepare a variety of citizen applications
  • Maintain filing systems and ensure documents are readily accessible
  • Perform data entry
  • Assist with special projects and other tasks as assigned

Note: This is not an exhaustive list of duties. The County reserves the right to modify job duties or assign additional responsibilities as needed.

Minimum Qualifications

• Education: 
  • Associate’s degree or relevant coursework (preferred)
  • High school diploma or GED
  • An equivalent combination of education, training, and experience that meets the requirement to perform the duties and responsibilities may be considered
• Experience: 
  • Entry level (acceptable)
  • One (1) - two (2) years of customer service or office experience, or experience related to the job duties and responsibilities (preferred)
• Certifications/Licenses: N/A
• Other: N/A

Special Qualifications

• None

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to learn and adapt to new software and technology
• Good communication skills both verbally and written
• Ability to follow oral and written instructions

Working Conditions and Disclaimer

• Work is performed in an office setting
• Occasional exposure to loud noises, through regular operations in a county building located in downtown Orange, VA 
• The position requires the following physical efforts: 
  1. Sitting – 70%
  2. Walking – 30%
  3. Lifting – Light – Up to 50lbs 
• Typical office hours are Monday through Friday; 8am – 4:30pm. Hours may be extended beyond 4:30pm during seasonal increases in workload or office need
• Travel requirements – Possible travel to attend training, other county facilities, or site-visits during business hours in the regular course of job duties
• This position is non-essential

The above information has been designed to indicate the general nature and level of work performance by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this position. 

In compliance with the Americans with Disabilities Act, Orange County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. 

General Acknowledgement: The employee is expected to comply with all County policies and procedures and to consistently demonstrate adherence through their conduct. As a representative of Orange County, the employee is also expected to serve as a role model by upholding the highest standards of professionalism and integrity in accordance with these policies.

Orange County is an equal opportunity employer. Orange County does not discriminate or allow discrimination on the basis of race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, veteran status, or any other protected class as established by law.