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Executive Secretaries and Administrative Assistants

Nexus Staff for Businesses
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New York, NY, USA
Oct 26, 2026


Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite.
Location: One State Street, New York, NY 10004
Job Duration: 2 years
Closing: 10/28/2026.



Minimum Candidate Qualifications:
  1. High School Diploma or Equivalency
  2. Proof of Eligibility to work in NYS
  3. One year of experience in administrative support (including answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling meetings, sorting and distributing mail, and maintaining reports and records)
  4. One year of experience using Intermediate Microsoft Excel skills (pivot tables, mail merge, formulas to compare spreadsheets)

Job Description and Required Services:
Must answer, direct and screen incoming calls for the Deputy and Assistant Deputy, take messages, refer to appropriate staff, and follow up to ensure timely response. Handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications, sending out industry emails, maintaining reports and ability to take notes is necessary. Sorting and distributing incoming and outgoing business unit mail, including but not limited to opening, time stamping mail, reading, and routing incoming mail by delivering mail to supervisors' desk, recording/logging mail received in a tracking report, keeping necessary records and completed forms.

In addition, the candidate must possess and/or have the ability to:
  • Work individually and as part of a team.
  • Excellent verbal communication and interpersonal skills.
  • Take and disseminate accurate information.
  • Track and manage reporting projects without daily oversight.
  • Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
  • Proficiency with Microsoft 365, including working experience with Microsoft O365.
  • Manage varied tasks as assigned.

Miscellaneous Information:
  • Monday through Friday, 9 AM to 5 PM; 37.5 hours per week.
  • Telecommuting may be allowed at the discretion of the hiring manager
  • The Department does not provide parking, but the office is accessible by mass transit.
  • Interviews will be conducted in-person or online based on the availability.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.
About Nexus Staff for Businesses
At Nexus Staff, We Recruit, Hire, and HR Manage So You Don't have to... Based in New York our Staffing Agency Saves Time and Money.
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