Description :

Needham Solutions LLC is currently looking for a dedicated, diligent, loyal, efficient, and well-organized Marketing Assistant. Primarily, the nature of the tasks and obligations performed by the assistant involves the provision of support and assistance in regards to backend office operations, creating emails and content, assist with social media posts, outreach to potential marketing/design clients, replying to chats via the website and social media, copywriting, project/task management – keeping the team on track with projects, creation of product presentations for supervisor and other team members as needed. We need an administrative/marketing assistant that is professional, service-oriented, resourceful, and proactive.

Responsibilities:

The principal duties and responsibilities of the Marketing Assistant are as follows (not listed in any particular order):

1. Organize and plan inter-team meetings

2. Manage executive’s calendar as requested to allow for client work times/no meetings as well as outline, prepare, organize, and update the schedule and work calendar regularly

3. Responsible for copy-editing and assistance for creation of sales/marketing collateral, website content, and other marketing tools needed

4. Help in managing social media accounts/pages for the company’s brand, products, and services

5. Must maintain top-notch client relationships; this is through excellent customer service skills.

6. Document and diligently record the highlights and relevant dynamics of meetings, seminars, forums, networking events, business symposiums, and other related business conferences and gatherings

7. Research, consolidate, organize and prepare reports and product presentations for the business executives, sales team members, and the company’s clients

8. Assist in planning for marketing events, such events are hosted by the company or company’s partners and clients

9. Should maintain client information highly confidential at all times

10. Holds responsible for placing calls to customers/leads - this is essential in order to deliver high sales pitches and provide excellent customer satisfaction.

11. Enter and track projects, tasks, order management, and more for executive and as needed for the sales team members

12. Create and send contracts, invoices, credit notes, and proposals as requested through company’s system/tools

13. Provide support in the administration of company contacts and correspondences

14. Conduct and perform tasks and obligations pertaining to inventory, purchase orders, production, quality control and management, marketing, and promotions as needed

Other Tasks & Obligations:

Aside from the foregoing list of duties and responsibilities, Needham Solutions LLC expects its administrative/marketing assistant to perform the following tasks and obligations:

· Contribute in looking for solutions to administrative problems and dilemmas

· Perform basic administrative errands and other specific tasks which are directed by his or her immediate supervisor

Required Credentials & Qualifications:

Here are the required credentials and qualifications needed in relation to the applicant’s educational background and work experiences.

· Educational Competence: High School Diploma or equivalent

· Work Experiences in a similar role and the willingness to learn additional skills as mentioned and as needed above

· The administrative/marketing assistant must have 2 years of professional working experience as an assistant to Owner, Founder, or other C-level executive.

Required Skills:

The administrative/marketing assistant must possess the following skills:

1. Strong customer service and organizational skills

2. High-proficiency in using documentation-related, project management, customer relationship, graphics, and other software tools and programs

3. Outstanding communication and collaboration skills

4. Excellent writing skills

5. Professional demeanour and mannerisms

6. Has comprehensive knowledge pertaining to research and analysis approaches and systems

Benefits/Position Offers:

1. Flexible schedule

2. Long-term part-time opportunity (1099)

3. In-depth training/professional development opportunities

4. Exceptional growth opportunity – go up with the company as you help the company grow

5. A positive work environment where we care about our clients, the quality of our products and services, and most importantly our employees/contractors