LOCATION:  Allentown High School

                          27 High Street Start Date:                                                     Anticipated Start Date:   November 2, 2026

                            Allentown, NJ 

TITLE: 10-MONTH  SECRETARY  - GUIDANCE DEPARTMENT

REPORTS TO: HS PRINCIPAL AND VICE PRINCIPALS

JOB RESPONSIBILITIES

• Manage the front desk in the school counseling office
  • Greet students and visitors for Counseling Suite, manage sign-in kiosk and spreadsheet
  • Locate & retrieve students for Guidance & CST counselors
  • Phones, door security, faxes, general email inquiries, mail
  • Schedule student appointments for 4 counselors
  • Maintain School Counseling Office forms for students.  Update and edit as necessary.   (senior packets, teacher recommendation forms, transcript release forms, etc.)
  • Manage office appearance and facilities
  • Distribute personal mail to students from colleges/coaches
• Administrative duties
  • Provide administrative support to 3 counselors and 1 department Chairperson as necessary
  • Support 4 CST counselors in absence of CST secretary
  • Update Guidance Office website pages as necessary
  • Data input in Genesis: Fafsa waivers, graduation pathway
  • Upload SAT and ACT test scores in Naviance
  • Complete Honor Society applications for students, including GPA calculations
  • Collect senior data and mail 250-300 final senior transcripts to colleges by July 1
  • Create 250-300 signing cards for Senior Decision Day
  • Maintain student data, address, and contacts and communicate changes to administration, Registrar and Transportation Office when necessary
  • Social Security forms, background checks, etc.  
  • Forward Transcript Requests to Registrar
  • Run weekly student attendance reports for each counselor
  • Provide verification letters upon request, ie. drivers education, attendance, etc
  • Student Cume file management: receive new 9th grade files, retire graduate records
  • Records Retention: annual scanning of graduate records; obtain quote from vendor, PO request, coordinate pickup with vendor
  • Assist counselor liaison with up to 50 college rep and military visits, display literature for students
  • Provide Genesis support to students and parents
  • Provide Naviance support to students
  • Notify students of available scholarships and post to the Scholarship Directory
  • Assist with Bulletin Boards in hallway and in the Counseling Suite
  • Provide contact list upon request to recruiters from all branches of the military
  • File NJSLA and other standardized test scores
  • Order and maintain office supplies

Salary - Salary for this position shall be in accordance with the current agreed upon collective bargaining agreement.  All collective bargaining agreements are available on the District website.  https://www.ufrsd.net/page/employee-contracts-and-benefits.

Note:  Must participate in NJ required Criminal History Clearance before beginning employment.