POSITION SUMMARY

The Economic Development Administrative Assistant provides day-to-day administrative support to the Economic Development Director and department. The position is primarily administrative and requires strong organization, accuracy, professionalism, discretion, dependability, and follow-through. Economic development experience is not required; training will be provided as the employee gains experience in marketing, business assistance, retention and expansion, recruitment, site selection, and community promotion.

ESSENTIAL DUTIES

•Manage calendars, appointments, meetings, schedules, phone calls, email, and routine correspondence.

•Prepare letters, reports, spreadsheets, presentations, agendas, meeting materials, and minutes as requested.

•Maintain organized electronic and physical files, contact databases, business records, and project information.

•Schedule and coordinate meetings with businesses, developers, property owners, community organizations, elected officials, and other stakeholders.

•Track projects, deadlines, assignments, commitments, and follow-up items; help ensure important details are completed on time.

•Assist with invoices, purchase orders, expense documentation, registrations, travel arrangements, research, and general office operations.

•Provide professional assistance to visitors, businesses, citizens, callers, and community partners.

•Perform other administrative duties necessary for the effective operation of the department.

CONFIDENTIALITY & PROFESSIONAL JUDGMENT

Strict confidentiality is an essential condition of employment. The employee may have access to sensitive information involving business recruitment or expansion, financial information, real estate and land negotiations, incentives, contracts, personnel or legal matters, executive/closed-session discussions, and projects not yet publicly announced. Such information may not be disclosed outside the appropriate professional setting. Unauthorized disclosure may result in disciplinary action, up to and including termination.

ECONOMIC DEVELOPMENT & SPECIAL PROJECT SUPPORT

After establishing the administrative foundation of the position, the employee may be trained to assist with:

•Marketing and communications, including social media, brochures, presentations, newsletters, websites, advertising, and promotional materials.

•Business retention and expansion activities, including scheduling business visits, maintaining contacts, documenting needs, surveys, and follow-up.

•Business recruitment, including prospect files, company/industry research, property and workforce information, prospect packets, tours, meetings, and project tracking.

•Special projects and events such as groundbreakings, business appreciation events, seminars, workforce initiatives, conferences, tourism/community promotion, and development projects.

MINIMUM QUALIFICATIONS

•High school diploma or equivalent.

•Strong administrative, organizational, recordkeeping, and time-management skills.

•Strong attention to detail and ability to manage multiple priorities and meet deadlines.

•Professional written and verbal communication skills.

•Ability to prepare professional correspondence, documents, spreadsheets, and presentations.

•Basic proficiency with standard office technology and willingness to learn new software and systems.

•Ability to work independently with appropriate direction, use sound judgment, adapt to changing priorities, and follow through on assignments.

•Ability to interact professionally with businesses, citizens, community leaders, elected officials, coworkers, and partner organizations.

•Dependability, professionalism, integrity, and ability to maintain strict confidentiality.

HELPFUL EXPERIENCE

Experience in administrative or executive support, office management, banking/finance, school, medical or legal office administration, government, customer service, real estate, marketing, communications, social media, chamber of commerce work, business, or community organizations is beneficial but not required. Prior economic development experience is not required.

SCHEDULE & WORK REQUIREMENTS

Approximately 24 hours per week. Occasional early-morning, evening, or out-of-town activities may be required.

COMPENSATION & BENEFITS

We offer competitive pay of up to $17.50 per hour, with starting compensation based on experience and qualifications.

Eligible employees also receive participation in the Texas Municipal Retirement System (TMRS), providing a valuable retirement benefit to support long-term financial security.

Probationary Period: All newly hired employees are subject to a six-month (180-day) probationary period, providing an opportunity to evaluate job performance, attendance, and overall suitability for the position.

HOW TO APPLY

Submit a completed employment application, résumé, and Letter of Interest to:

City of Dalhart, Dalhart Economic Development Corporation (DEDC)

Attn: Executive Director

205 Rock Island Ave. PO Box 2005, Dalhart, TX 79022

DalhartEDC@DalhartTX.gov

Application deadline: October 23, 2026 at 5:00 p.m. CST.

EQUAL OPPORTUNITY EMPLOYER

The City of Dalhart and the Dalhart Economic Development Corporation (DEDC) is an Equal Opportunity Employer and considers applicants for employment without unlawful discrimination based on any status protected by applicable federal, state, or local law. Reasonable accommodations may be provided to qualified individuals with disabilities as required by applicable law.