1 transition to kindergarten secretary jobs found
Summary
Colville School District is now accepting applications for an 8-hr/day Secretary at the Aster School. This is a 207-day employment position, with benefits including medical, dental, and vision insurance, retirement, and other benefits consistent with district full-time staff. Responsibilities include providing administrative support to the principals, coordinating daily operations, finalizing the master schedule, facility problem-solving, coordinating all substitutes in the building, providing secretarial assistance to the school administrative team, greeting parents, community members, and students entering the office, and answering telephone calls. Ensures accurate follow-up to all contacts; provides various support services for students, parents, staff, and the public; handles a variety of attendance-related duties, including daily attendance input; has the ability to assist in bookkeeping/accounting records for the building budgets; and assists with supervising students in the building as needed. This position promotes positive public relations for the school and the district.
Essential Duties
- Manages and coordinates all operations of the school to ensure that matters are handled in the most effective and efficient manner possible. Reports directly to the specific administrator on issues needing his/her attention.
- Responsible for creating an efficient and professional workplace environment meeting the needs of students, staff, parents, and community in a friendly and helpful manner.
- Provides support to students in the building; maintains knowledge of all building programs and offerings.
- Supervises students who come into the office. Provides basic first-aid care to ill or injured students; calls parents and makes arrangements for transportation home as necessary.
- Provides all secretarial support for the building, including composing, designing, formatting, and typing correspondence, bulletins, programs, forms, memoranda, reports, grant documents, and special projects information as requested; takes minutes at meetings as needed; and ensures completeness and accuracy of all documents.
- Handles necessary duties in relation to substitute teachers for the day, including finding coverage for unscheduled teacher absences. Completes necessary payroll information in relation to substitute teachers.
- Distributes and collects timesheets for classified staff. Reconciles all leaves in the software system and reconciles them to timesheets.
- Serves as building receptionist; greets and assists visitors. Answers the telephone and screens calls; provides information or routes calls to appropriate staff members; records and relays messages. Sorts and distributes all building mail.
- Demonstrates sensitivity and caring with parents, students, and staff members who may have concerns or complaints. Ensures accurate and timely follow-up to all contacts.
- Communicates administrators’ directives and/or decisions to others (classified and certified); researches information for administration to support decision-making.
- Coordinates activities involved with opening and closing of school, such as revising and preparing handbooks, schedules, and staff instructions.
- Works with the principal to develop a master class schedule, room assignments, and course offerings.
- Communicates on a daily basis with custodial and maintenance staff concerning issues or priorities. Processes staff maintenance work requests.
- Assists with planning and logistics for a variety of special in-school events.
- Completes all material and supply requisitions and purchase orders for the building.
- Works as a positive, collaborative member of an office team to ensure efficient operations and to foster the primary goals of the school.
- Maintains confidentiality at all times.
- Performs other duties as assigned.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Employee must exert up to 50 pounds of force occasionally while carrying, pushing, and/or pulling to move objects.
- Employee must occasionally lift and/or move up to 50 pounds unaided and may lift over 50 pounds with the assistance of another person and/or a lift assist.
- The employee is frequently required to stand, walk, sit, and do some stooping, kneeling, and/or crouching and have significant fine finger dexterity.
- Must have keyboard endurance.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- The job is performed under conditions with exposure to risk of injury and/or ordinary infectious diseases carried by students.
- The employee must be able to work under pressure with frequent interruptions and varying noise levels.
- The employee will periodically be required to deal with distraught or angry parents and students.
- The employee must be able to be flexible and deal with a variety of situations.
- The employee will experience inflexible deadlines.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Knowledge, experience, and use of computers and software programs such as Microsoft Word, Excel, PowerPoint, Photoshop, Publisher, and others. Must be able to learn Skyward student information systems to complete a variety of duties: input daily student attendance data, generate attendance letters, run reports, and other related duties.
- Knowledge of facility systems, i.e., heating, fire alarm, clocks, electrical, lights, sound, etc., to provide backup in emergency situations preferred.
- Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.
- At least two years of post-high school education or a minimum of five years of successful secretarial work experience, with training in receptionist/secretarial procedures, including a working knowledge of spelling, grammar, and keyboarding at 50 WPM.
- Knowledge and experience in using computers and various software programs.
- Willing to upgrade skills to meet the demands of advancing technology.
- Current first aid card holder and/or ability to acquire first aid training.
- Positive and efficient phone skills that allow effective communication.
- Outgoing, friendly personality, which will promote positive public relations with staff, parents, students, and the general public.
- Proven ability to interact with children and adults in a caring and confident manner.
- Proven ability to interact with a large group of diverse adult co-workers in a positive and professional manner.
- Strong skills in written and oral communication, with proven knowledge of correct grammar, spelling, and English usage.
- Demonstrated ability to successfully operate a variety of office machines and equipment.
- Attention to detail and proven ability to follow through on all tasks.
- Demonstrated ability to maintain confidentiality at all times.
- Ability to establish and maintain effective working relationships with students, parents, staff, co-workers, and the general public.
- Flexibility is a requirement—must be able to multitask.
- Demonstrated ability to be a self-starter.
- Ability to prioritize workload, take direction, and meet deadlines.
- Practices professional ethics.
Supplemental Information
Salary & Benefits Schedule
The position includes a full comprehensive benefit package with medical, dental, vision, life/AD&D, long-term disability and more. Information about benefits can be found here.
We are an Equal Opportunity Employer and Educator who fully and actively supports equal access for all people, regardless of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, and the use of a trained dog guide or service animal, and equal access to the Boy Scouts of America and other designated youth groups. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination. The following positions have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator - Exec. Director of Business & Operations, Section 504 Coordinator - Exec. Director of Student Services, Title IX Coordinator - Exec. Director of Student Services. Contact: 217 S. Hofstetter Street, Colville WA 99114 services@colsd.org 509-684-7850. The Colville School District is a drug free/tobacco free workplace. This organization requires a successful applicant to provide eligibility and verification of legal right to work in the United States in compliance with Immigration Reform and Control Act. Notice: The candidate selected will be hired on a temporary basis subject to favorable reporting of a state and national fingerprinting background. An Equal Opportunity Employer.
department
PANORAMA SCHOOL
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