***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include, but are not limited to, the following:

• Processes and tracks all incoming and outgoing correspondence; drafts correspondence as requested; reviews all outgoing correspondence for accuracy and completion.
• Reviews and controls all action item requests.
• Schedule's meetings and sets up video/conference calls.
• Prepares binders for scheduled meetings and events.
• Records and generates meeting minutes.
• Coordinate's travel, makes reservations, prepares itinerary and maintains all required documentation.
• Utilizes a variety of office equipment, software and databases to prepare correspondence, generate reports, manuscripts, graphs, spreadsheets and presentations.
• Purchase office supplies for the Directorate and supporting staff, maintains records and reconciles purchases following all standard operating procedures and guidelines.
• Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office.
• Processes incoming and outgoing materials and mail, preparing a variety of correspondence, letters, memos and recurring reports.
• Performs timekeeping and leave administration duties.
• Performs other duties as assigned.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

IN ORDER TO QUALIFY FOR THIS POSTION YOU MUST MEET THE FOLLOWING REQUIREMENTS:

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.

~AND~

SPECIALIZED EXPERIENCE: You must possess one (1) year of specialized experience equivalent to the GS-6 level in the Federal service, that equipped you with the particular knowledge, skills, and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Secretary (Office Automation) position to be filled. Specialized experience includes managing multiple calendars; screening calls and visitors; utilizing Microsoft Office Suite to create a variety of documents and reports; tracking suspense items; coordinating travel arrangements. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.)

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.