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Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
MAJOR DUTIES: Reports to the MCFTB Director.
Provides administrative and clerical support to MCFTB staff, including but not limited to, printing/assembling training materials and handouts, coordinating session rooms, and reconfirming class attendance. Operates a personal computer (PC) to produce a variety of correspondence and materials. Drafts, reviews and edits section correspondence for proper format, conformance to procedure, spelling, grammar, directives, and typographical accuracy. Supports required data collection. Prepares reports and maintains data collection system and forms. Makes arrangements for meetings including space, time and child care. Prepares detailed or summary reports for meetings.
Orders and tracks supplies. Submits purchase requests in accordance with established procedures. Prepares correspondence and directives from handwritten drafts or oral instructions in accordance with available guidelines and instructions by utilizing a PC. Maintains correspondence tracking system to ensure timely and accurate completion of tasking issued by higher headquarters.
Establishes and maintains office files, revises and disposes of files in accordance with governing procedures. Responsible for maintenance of current information on MCFTB website. Coordinates responses to all correspondence submitted to the MCFTB Organizational Mailbox. Attends meetings, takes minutes and transcribes them.
Makes travel arrangements and submits TAD requests for MCFTB section staff and volunteers. Initiate, submit and track volunteer reimbursements, Invitational Travel Orders (ITOs), and all required paperwork for MCFTB team members.
Coordinates scheduling and logistical arrangements for conferences, meetings and special events.
Reviews and evaluates supported commands¿ policies and organizational changes to ensure all program materials are current. Corresponds with supported commands concerning all program policy, curriculum and training information. Ensures policy updates are recorded and communicated to supported commands.
Assists with volunteer coordination and supports volunteer recruitment and management efforts.
Ensure OPSEC and Privacy Act compliance.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as assigned.
EVALUATIONS:
MINIMUM QUALIICATIONS: Three years experience and working knowledge of a PC. Must have working knowledge of Microsoft Word, Excel, Outlook, and Powerpoint. Verifiable experience in the performance of a variety of clerical duties, such as typing, filing, and record keeping. Must have excellent oral and written communications skills. Must have ability to deal with issues associated with military lifestyles and a willingness to learn. Incumbent must be able to lift and carry objects up to 45 lbs. independently and objects over 45 lbs. with assistance.
Must be able to accommodate a flexible work schedule to include weekend and nighttime family briefs/programs.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
• Competitive Pay
• Comprehensive Benefit Packages
• Marine Corps Exchange and Base Facility Privileges
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.