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Administrative Assistant

Datrose
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Albany, NY, USA
Oct 22, 2026
Contract

Administrative Assistant - Executive & Division Support

Albany, NY | $18-$28/hr | 2-Year Contract | Monday-Friday

Organized? Detail-Oriented? The Person Everyone Counts On?

We have an opportunity for you!
Datrose is seeking a motivated, dependable, and highly organized Administrative Assistant to support our client's busy operations in Albany, NY.
We're looking for someone who does more than manage paperwork. We need a problem-solver, a multitasker, and someone who takes pride in keeping people, projects, and information organized.
If you're comfortable working with leadership, enjoy a variety of responsibilities, and know your way around Microsoft Office and SharePoint, this could be a great fit!

Here's What You Need to Know

  • Location: Albany, NY
  • Pay Rate: $18.00-$28.00 per hour, depending on experience
  • Contract Length: 2 years
  • Schedule: Monday-Friday, 8-hour shifts
  • Employment Type: W-2 temporary position
  • Travel: None required

What You'll Be Doing

You'll play an important role in supporting division leadership and keeping daily operations running efficiently.
Keeping Everyone Organized
  • Manage calendars, coordinate meetings, and help leadership stay ahead of deadlines.
  • Schedule meetings with internal teams, external stakeholders, and other agencies.
  • Organize incoming communications, prioritize information, and prepare materials for review.
  • Coordinate conference calls and support daily office communications.
Managing Information & Records
  • Organize, maintain, and digitize electronic and paper files.
  • Develop and coordinate records retention and archival schedules.
  • Maintain organized SharePoint folders, shared drives, and document management systems.
  • Ensure records are accurate, properly maintained, and handled confidentially.
  • Support compliance with established document retention policies.
Supporting Daily Operations
  • Prepare letters, reports, spreadsheets, labels, training materials, and correspondence.
  • Enter, update, and retrieve information from electronic databases.
  • Run reports, review information for accuracy, and assist with administrative audits.
  • Monitor office communications, mail logs, incoming calls, and faxes.
  • Process incoming and outgoing mail, including large mailings.
  • Complete required forms and paperwork.
  • Assist with special projects, including office space planning and consolidation efforts.

What We're Looking For

You'll be a strong candidate if you have:
  • At least 3 years of experience working with SharePoint, shared drives, networks, or server-based file systems.
  • Strong proficiency with Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
  • Experience organizing electronic files, managing documents, and working with databases.
  • Excellent organizational skills and the ability to manage competing priorities.
  • Strong written and verbal communication skills.
  • The ability to work independently while contributing to a team.
  • A high level of professionalism and discretion when handling confidential information.
  • Experience reviewing records, reconciling information, and checking documents for completeness and accuracy.
  • Comfort answering phones, coordinating schedules, and interacting with staff and the public.
  • Reliability and consistency in maintaining a regular work schedule.

Even Better If You Have...

  • Experience supporting executives or senior leadership.
  • Previous administrative experience in government, healthcare, or another highly structured environment.
  • Experience coordinating meetings and logistics involving multiple departments or agencies.
  • Strong business writing skills, including preparing correspondence, reports, and other professional documents.
  • Experience managing complex electronic filing systems, communications, and document workflows.

Why This Opportunity?

Variety: No two days are exactly alike. You'll work on administrative functions, records management, scheduling, and special projects.
Meaningful Support: Your organizational skills will directly contribute to the efficiency of an important division.
Professional Experience: Build on your administrative background while gaining valuable experience supporting leadership and cross-functional operations.
Stability: A two-year contract provides an opportunity to contribute to ongoing projects and develop professional relationships.

Ready to Put Your Organizational Skills to Work?

If you're someone who enjoys staying busy, takes ownership of your work, and thrives in a professional, fast-moving environment, we want to hear from you!
Apply today with Datrose!

Veterans are encouraged to apply.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, disability, or other non-merit-based factors.
Authorization to work in the United States is a condition of employment. Datrose does not sponsor employment visas.
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department

Administrative/Clerical
About Datrose
The Best in Business Process Solutions Since 1976. World Class Talent, Process Automation, and Innovative Technology!
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