Administrative Assistant 2 – Manufacturing

Job Title:

Administrative Assistant 2

Department:

Manufacturing Operations

Reports To:

Production Manager

Job Summary

The Administrative Assistant 2 provides administrative and clerical support to manufacturing leadership and plant personnel. This position coordinates office activities, maintains production records, assists with reporting and scheduling, supports employee communications, and helps ensure efficient day-to-day operation of the manufacturing facility.

Essential Duties and Responsibilities

Administrative Support

• Provide administrative assistance to manufacturing management and department supervisors.
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.
• Maintain department files, records, and documentation in accordance with company policies.
• Schedule meetings, training sessions, and plant events.
• Manage incoming calls, emails, and visitor inquiries.

Manufacturing & Production Support

• Enter, verify, and maintain production data and operational records.
• Assist with preparation of daily, weekly, and monthly production reports.
• Track and update key performance indicators (KPIs), attendance records, and labor reporting.
• Support inventory transactions, purchase requisitions, and material documentation.
• Coordinate distribution of production schedules and work instructions.

General Office Support

• Order and maintain office supplies and department materials.
• Process invoices and vendor documentation.
• Perform other administrative duties as assigned.

Qualifications

Education

• High School Diploma or GED required.
• Associate degree in Business Administration or related field preferred.

Experience

• Minimum 3 years of administrative experience required.
• Manufacturing or industrial environment experience preferred.
• Experience supporting multiple managers and departments is preferred.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage confidential information with professionalism and discretion.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• Working knowledge of ERP, MRP, or manufacturing systems preferred.
• Basic understanding of manufacturing processes, safety procedures, and quality systems.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift up to 35 pounds.
• Ability to work in both office and manufacturing plant environments.

Working Conditions

• Manufacturing facility with exposure to noise, machinery, and varying temperatures.
• Office-based work utilizing computers and standard office equipment.
• May require occasional overtime to support business needs.

Key Competencies

• Customer Focus
• Teamwork and Collaboration
• Organization and Planning
• Adaptability
• Problem Solving
• Attention to Detail
• Professionalism
• Communication Skills

This position supports the overall efficiency and effectiveness of manufacturing operations through strong administrative coordination, recordkeeping, communication, and organizational support.