Position Classification

FT Admin

Position Summary

The administrative assistant for the law career services office supports the student/graduate-centered and outcome-focused work of the career services team and provides administrative support to the office’s directors. This position is eligible for a hybrid work arrangement in accordance with applicable University policies. 

Essential Duties and Responsibilities

1.  Daily Operations, Administrative, & Communications

• Serve as front-line CSO professional and support day-to-day operations
• Manage office phone, email, and calendar through cso@udmercy.edu account
• Assist with budget, expense reports, and processing accounts payable
• Manage subscriptions, including NALP, Crain’s, Legal News, MLW
• Maintain employer contact lists for engagement efforts
• Assist with CSO website and social media
• Assist with creation and proofreading of office publications
• Ensure communications are branded appropriately
• Manage office supplies and refreshments 

2.  Career Services Management (csm) Software

• Serve as main administrator for career services management software
• Ensure students and graduates are entered and coded correctly in system
• Support any data imports/migrations
• Assist with externship and clinical applications through career services management software

3. Job Postings

• Accept, investigate, post, and approve job postings
• Communicate postings to counselors and assist with disseminating to students and recent graduates
• Work directly with employers to maintain employment listings
• Administer reciprocity program and create content for BYU Intercollegiate Job Bank monthly newsletter. 

4.  Programs & Hosting Employers

• Support program planning and logistics
• Attend CSO programming and represent office at other law school programs
• Assist with invitations, scheduling, and execution of on-campus interview and other employer programs 

5.  Data Collection, Research, & Records

• Maintain CSO files and records
• Assist with collecting and reporting graduate employment outcomes and demographics
• Assist with tracking student employment outcomes, including 1L outcomes, OCI outcomes, and clerkship outcomes 

6.  Resources & Relationships

• Develop and maintain relationships with students, alumni, and employers through prompt and excellent service
• Maintain relationships with internal colleagues to ensure smooth cross-departmental collaboration.

 5% Other Duties as Assigned

Minimum Qualifications

Education – A High School Diploma (HR Confirmed).

Employment – Two to five years of experience (HR Confirmed).

Preferred Qualifications

• A college degree or work experience.
• High attention to detail required.
• Superior communication skills required.
• Grammar and organizational skills required.
• Must possess a professional appearance.
• Must possess a service attitude.
• Must possess the ability to multi-task in a distracting environment and meet deadlines.
• Must be self-motivated and innovative.
• Ability to maintain confidentiality required.
• Knowledge of legal education and the legal profession helpful, but not required

Knowledge, Skills, and Abilities 

• Technology skills required.
• Proficiency with Office products, including, but not limited to, Word, PowerPoint, Outlook, and Excel.

Physical Requirements 

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment 

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

• 8:30 AM to 5:00 PM
• Hybrid work schedule to be determined with the team to ensure coverage of the office.