Job Title

Administrative Assistant I

Essential Job Functions

• Serves as administrative assistant the Chief of Staff providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
• Performs complex technical assignments or program responsibility
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
• Supports administrative business functions by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files and records.  
• Organizes, coordinates, plans, and conducts departmental events
• Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
• Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
•  Trains, assigns work, and reviews the work of full and part-time employees and student workers
• Other related duties, as assigned
  

Qualifications

Minimum Education

Bachelor’s degree in office administration or related field

Minimum Experience 

Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

Licenses/Certifications N/A

Knowledge Skills and Abilities

Knowledgeable of personnel principles and office management practices
Knowledgeable of database applications, web content management, and administrative business systems
Grounding in results achievement and strong customer focus
Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels
Ability to work effectively without direct or ongoing supervision
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Excellent time management skills
Sound problem solving skills

EEO Statement

Alcorn State University is expressly committed to providing equal employment opportunities without regard to race, color, national or ethnic origin, ancestry age, religion or religious creed, disability or handicap, sex or gender identity and/or expressions, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. Further, the University will not tolerate any instances of harassment/sexual harassment. This policy applies to all employees, regardless of position, consultants and applicants for employment. Additionally, it is the responsibility of all personas making employment decisions to adhere to this policy.