Posting Description

ADMINISTRATIVE ASSISTANT 2, Kavli Institute, to provide administrative support for a large research group and active NASA mission operations, including faculty, research staff, engineers, students, and post-doctoral fellows and associates. Will use a high degree of resourcefulness to research and resolve issues, exercise independent judgment, and anticipate needs. Responsibilities include:  financial recordkeeping and reporting, including the generation of federal 533 reports, generating plots and tables and filling out forms in support of financial or contractual inquiries; purchasing; receiving deliveries; managing credit card charges and software subscriptions; processing travel expense vouchers; scientific publication and other database queries; acting as a resource for lab members and visitors regarding MIT-related issues; assistance with organizing NASA and other TESS-relevant professional visits, including ordering catered food and making restaurant reservations; distributing mail, messages, and faxes; along with necessary filing and copies; other special project duties as requested.

Job Requirements

REQUIRED: High school diploma or its equivalent; three years’ experience in a professional administrative support position; excellent organizational, problem-solving, interpersonal, and written and oral communication skills; ability to interact effectively with a diverse group of staff, students, and visitors; good judgment and discretion with confidential information; attention to detail; ability to multitask; and proficiency with MS Word, Excel, and PowerPoint. PREFERRED: Bachelor’s degree; familiarity with MIT systems, i.e., SAP, Coeus, Concur; experience with financial recordkeeping and reporting, including NASA 533 reports; experience with contract development and management; and ability to manage, document, and report project finances and develop and manage contract agreements.

10/16/2026