Location: 3425 S Clarkson St, Englewood, CO 80113.

Schedule: M-F 8-4:30PM (in-person).

Salary: $83,595.20-$100,318/yr.

Application Deadline: Thursday, 10/22.

Position Summary:

The Senior Executive Assistant to the President/CEO provides high-level operational and administrative support that enables the President/CEO to use time effectively, remain prepared and meet commitments reliably. The position has primary accountability for the President/CEO's complex calendar, travel, meeting readiness, administrative records and follow-through, and provides defined operational support to the Hospital Board of Directors and designated leadership meetings.
This is a high-volume, fast-paced role supporting a President/CEO who maintains extensive internal and external commitments, including frequent travel, and is intentionally accessible to staff, Board members, community partners and other stakeholders. Success requires exceptional organization, anticipation, discretion, judgment, clear communication and the ability to manage frequent changes and competing priorities through completion.  The Executive Assistant reports to the President/CEO and works in close partnership with the Chief of Staff. While the roles collaborate extensively and operate as strategic partners, each maintains distinct responsibilities and areas of accountability.

Position Requirements:

• Licensure/Certification/Registrations: None
• Education: Bachelor’s degree in a relevant field from an accredited college or university or equivalent combination of experience and education required.
• Experience: Minimum seven years of progressively responsible experience supporting a top executive or serving in a comparably complex executive operations role. Experience must include ownership of an executive's calendar and logistics, handling confidential or high-visibility matters, exercising independent judgment and representing executive priorities with internal and external stakeholders. Recent direct support to a President/CEO or similarly complex C-suite executive is strongly preferred. Direct experience supporting a Board of Directors, including meeting logistics, Board materials, portal administration and minutes, required. Experience in a hospital, health care or mission-driven nonprofit organization preferred, but not required.
• Skills & Abilities: Excellent organizational, prioritization and time-management skills, with the ability to meet deadlines and effectively manage multiple projects and competing demands simultaneously. Outstanding written and verbal communication skills, including strong proofreading and business-writing abilities. Ability to work independently with limited supervision and collaboratively as a member of a team. Strong problem-solving skills, attention to detail and consistent follow-through. Ability to anticipate needs, identify and resolve scheduling or workflow conflicts, and escalate significant issues appropriately. Ability to communicate effectively and professionally with individuals at all organizational levels and from diverse backgrounds. Ability to represent the President/CEO and the Office of the President/CEO in a personable, composed and professional manner with employees, Board members, community partners, visitors and other internal and external stakeholders. Ability to handle confidential, sensitive and high-visibility information with discretion, sound judgment and appropriate professional boundaries. Advanced computer skills and proficiency with Microsoft 365, including Outlook, Teams, Word, Excel and PowerPoint. Ability to learn and effectively use Board portals, virtual-meeting platforms, workflow tools and other Craig-approved technology.

Essential Functions:

President/CEO Time and Calendar Management
•   Own the end-to-end management of the President/CEO's complex calendar.
•   Evaluate and prioritize meeting and scheduling requests based on established priorities.
•   Schedule, confirm and maintain meetings, appointments and commitments.
•   Build realistic travel, transition and preparation time into the calendar.
•   Anticipate, identify and resolve scheduling conflicts and competing priorities.
•   Communicate schedule changes promptly to affected parties.
•   Maintain complete and accurate calendar invitations, including purpose, participants, location, virtual links and supporting materials.

Meeting Readiness and Follow-Through
•   Coordinate administrative preparation for meetings involving the President/CEO.
•   Gather, organize and verify meeting materials from accountable leaders.
•   Ensure materials are complete, accurate and available in advance of meetings.
•   Maintain systems to track commitments, action items and promised follow-up through completion.
•   Coordinate with the Chief of Staff regarding executive briefings and strategic follow-through.

Travel and Administrative Records
•   Coordinate business travel, lodging and ground transportation for the President/CEO.
•   Prepare and maintain detailed travel itineraries and supporting information.
•   Confirm reservations, schedules and meeting logistics before departure.
•   Communicate travel changes and resolve issues as they arise.
•   Process and maintain accurate expense reports, receipts, invoices and related administrative records.

Board and Leadership Meeting Support
•   Provide operational and administrative support for the Hospital Board of Directors, assigned committees and designated leadership meetings.
•   Coordinate meeting schedules, invitations, attendance records and meeting logistics.
•   Reserve meeting space and virtual meeting platforms.
•   Post approved materials to the Board portal in accordance with established governance processes.
•   Prepare, route, distribute and maintain meeting minutes and related records.
•   Schedule meetings requested by Board officers, committee chairs and executive leadership.

Stakeholder and Information Management
•   Serve as a professional point of contact for the Office of the President/CEO.
•   Receive, assess, prioritize and route calls, correspondence, meeting requests and visitors.
•   Provide timely assistance and determine appropriate referrals or next steps.
•   Protect confidential, sensitive and high-visibility information.
•   Represent the Office of the President/CEO with professionalism, discretion and sound judgment.
•   Establish and maintain appropriate boundaries on behalf of the President/CEO.

Collaboration and Continuity
•   Partner effectively with the Chief of Staff, executive leaders and other executive assistants.
•   Coordinate scheduling, information sharing and administrative support across leadership teams.
•   Provide reciprocal coverage and support during planned and unplanned absences.
•   Maintain organized, current and accessible records and information to ensure continuity of operations.

Craig Hospital Benefits:

Benefit Eligible Positions:

At Craig Hospital, we offer a wide range of outstanding benefits that allow our employees to tailor a benefits package that meets their individual needs. Planning a family or looking forward to retirement, we have options.   Our medical insurance is a self-funded plan administered by Allegiance Benefit Plans with a CIGNA network of providers offering two different comprehensive plans. We offer dental insurance through Delta Dental, and vision insurance through EyeMed. Craig offers Health Care and Dependent Care Spending Accounts. Craig also provides, and pays for both Short Term and Long-Term Disability Insurance plans for every benefit-eligible employee. We offer generous time off benefits to allow you to enjoy your time away from work too! Additionally, we have a 403b Retirement Plan with a generous matching contribution through Empower Retirement that you are eligible for upon hire.  Do you want to go back to school?  We have Tuition Assistance. Unexpected emergency?  We have Employee Assistance Programs. For Craig, we believe in offering best in class benefits and, we prioritize benefits to support you.