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Executive Secretaries and Administrative Assistants

Nexus Staff for Businesses
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Albany, NY, USA
Oct 19, 2026

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 875 Central Ave., Albany, NY 12206
Job Duration: 2 Years
Closing: 10/22/2026


Duties Description
The New York State Department of Health, Office of Aging and Long-Term Care (OALTC) is seeking to fill an administrative assistant position to support the Bureau of Multi-Sector Planning.

Minimum qualifications:
  • A high school diploma (or equivalent),
  • Five-years experience working for the department of health,
  • Excellent working knowledge of microsoft office (specifically word and excel),
  • The ability to enter data into, and extract data from, electronic databases,
  • The ability to work independently and on a team with different personalities,
  • The ability to handle multiple, shifting priorities,
  • Good organizational skills, including an ability to organize information into reports

Preferred qualifications:
  • Certification in Microsoft Office products
  • Knowledge and experience with computer information systems and computer programming
  • Bachelor's degree
  • Familiarity and knowledge of the Health Commerce System and the Statewide Financial System

Responsibilities:
  • Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,
  • Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,
  • Formatting documents in word and excel
  • Maintaining various tracking and database systems
  • Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,
  • Data entry and maintaining paper and electronic filing systems,
  • Troubleshoot for staff for multiple issues, including it issues
  • Any other adhoc assignments as needed

Preferred Skills:
  • Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
  • The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
  • Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Miscellaneous Information:
  • Shift: Monday – Friday;8 AM to 5 PM.
  • Free parking is available at this site. Additionally, on-street parking may be available as well as public and private pay lots.
  • The office is also served by public transportation.
  • Interviews will be conducted in person or online based on the availability.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.
About Nexus Staff for Businesses
At Nexus Staff, We Recruit, Hire, and HR Manage So You Don't have to... Based in New York our Staffing Agency Saves Time and Money.
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