Job Title: Substitute Administrative Assistant
Location: CEJacobson Elementary School
Reports To: Elementary School Principal Alicia Nelson (anelson@rushcity.k12.mn.us)
Employment Type: Full-time, Temporary, Long-Term Substitute
Compensation: Based on experience and qualifications.

Position Summary:

The Elementary School Administrative Assistant serves as the welcoming face and operational hub of the elementary school office. This position provides critical administrative support to school leadership, staff, students, and families by managing daily office workflows and student attendance enrollment. The ideal candidate is warm, patient, highly organized, detail-oriented, and passionate about supporting young learners and their families in a fast-paced environment.

Primary Responsibilities:

• Greet students, parents, guardians, visitors, and district personnel with warmth and professionalism.
• Answer incoming main office phone lines, direct inquiries, and manage building communications.
• Monitor main entrance security systems, operate secure visitor management software, issue guest badges, and ensure standard visitor sign-in/out safety protocols are followed.
• Manage end-of-day dismissal adjustments, bus pass logs, parent pick-up changes, and communicate changes to classroom teachers and transportation services.
• Monitor daily student attendance, log excuses/absences and call families regarding unexcused absences
• Maintain accurate student demographics, emergency contacts, medical alerts, and parent/guardian permissions within the district's Student Information System (SIS).
• Assist with managing substitute teacher check-in and coverage schedules

• Maintain inventory and order office/instructional supplies

   

Required Qualifications:

• Strong computer skills and proficiency with office software (e.g., Microsoft Office, Google Workspace).
• Excellent verbal and written communication skills.

• Positive attitude and ability to work in a team-oriented environment.

   

Preferred Qualifications:

• Experience using Synergy Student Information System.

• Previous experience in a school administrative or office support role.