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Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
NON APPROPRIATE FUNDS POSITION DESCRIPTION
JOB TITLE: Administrative Assistant
BUSINESS TITLE: Administrative Assistant (CDC)
SERIES: 0303 PAY LEVEL: NF-02
INTRODUCTION:
Receives supervision from the Child Development Center (CDC) Manager who assigns duties and responsibilities. Guidelines are available in the form of regulations and established procedures. Exercises initiative in resolving routine problems. Determines priorities and performs responsibilities without day-to-day guidance. Evaluation of work is based on promptness, accuracy and compliance with instructions and regulations.
MAJOR DUTIES:
Receives visitors and telephone calls; refers to supervisor, appropriate staff or other offices, or personally provides information based on own knowledge of CDC activities or information which can be located in the files. Briefs personnel/parents concerning available services. Receives incoming mail, takes action on routine administrative matters, and routes other material to supervisor or appropriate staff. Establishes suspense controls and follows up to assure timely action.
Provides clerical support for the Child Development Center Manager and CDC staff. Schedules and reminds supervisor of appointments, and makes arrangements for times, participants, and locations of meeting in accordance with guidance. Schedules appointments for staff when required. Orally relays messages and instruction from supervisor to staff. Provides instructions and assists staff in matters of correspondence, publicity and bulletins.
Reviews outgoing correspondence prepared for supervisor¿s approval, checks for spelling, typographical accuracy, conformance to format and procedural instruction. Composes correspondence of a routine and non-technical nature based on brief notes, oral instructions, precedents, or information available in the files. Types a variety of narrative and tabular material form drafts, notes, oral instructions, or own composition. Prepares material in final form utilizing a variety of correspondence and reports formats, assures accuracy of spelling, grammar, punctuation, and assembles material in proper order.
Obtains, compiles and summarizes statistical data from records and feeder reports for a variety of recurring reports such as base population profile, EEO statistics, CDC reports and Child Care Information System requirements.
Establishes and maintains files involving classifying material into many subject heading and subheadings, and disposition of files. Searches for and withdraws requested material. Files revised regulatory publications.
Prepares projected requirements and purchase orders for both APF and NAF purchasing of supplies and equipment. Forwards receiving reports when supplies are received. Maintains budget data for Child Development Center (CDC).
Operates the organization¿s personal computer. Inputs, deletes, selects and manipulates data for Child Care Information System; Child Care Resource and Referral System; equipment and property inventory management data to include purchase dates, original costs and depreciation schedules for equipment replacement due to upgrading authority, theft or other losses of property. A qualified typing test is required for minimum competency levels.
Performs cash handling duties to include receiving fees and payments from patrons.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise.
Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as assigned.
EVALUATIONS:
BASIC REQUIREMENTS:
QUALIFICATION REQUIREMENTS:
This position is designated as a Position of Trust, and the incumbent must be eligible for a background check. Appointment and continued employment is subject to a favorable National Agency Check (NAC) Background Security Investigation and maintain updated checks to include the Child and Youth National Agency Check with Inquiries (CNACI).
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
IMPORTANT: To align with the Merit Hiring Plan, Federal Agencies will not accept resumes that exceed two pages. Accordingly, the NAF HRO will only consider resumes that are two pages or fewer. Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
• Competitive Pay
• Comprehensive Benefit Packages
• Marine Corps Exchange and Base Facility Privileges
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.