Description

Interviews will take place the week of October 19 -23

The primary function of this position is to provide administrative support to chair, faculty and staff of the Division, Visual and Performing Arts by performing various and complex duties which require mastery of office skills and technology.

Examples of Duties

Communicate clearly and professionally by telephone, email, in writing, and in person with others. Be able to compose letters, emails, and other documents with proper grammar and spelling accuracy.
Develop, organize, and maintain digital filing systems for the division
Take initiative to complete tasks that need to be done without being directed
Keep track of inventory
Perform office duties such as accurate completion of forms, handling of mail, taking and delivering messages, making copies, scheduling printing, processing purchase orders, maintenance requests, creating playbills
Enter the class schedules for art, music, and theatre programs, overloads, catalog changes, and other documents in the appropriate software programs
Ability to work in computer programs used at GCSC, including, but not limited to Word, Excel, Access, Publisher, Canva, Outlook, and others
Create and maintain regular social media posting for all areas in the Visual & Performing Arts
Keep track of student assistant hours, maintain budget records, manage inventory and other division documents as directed
Serve on committees, action teams, and other GCSC groups as assigned
Keep a calendar of event dates, instructional deadlines, and meetings for the division chair. Inform chair and staff of upcoming deadlines
Flexible schedule-work division events as necessary. Schedule ticket staff and ushers as needed.
Keep minutes of division meetings and of other meetings as appropriate and post to appropriate GCSC site.
Ability to multi-task in a division which produces and hosts many arts events throughout the year.
Attend personal development classes as recommended by chair.
Exercise independent judgment for overall operation of the division office but consult with chair and/or faculty on other matters. Perform duties independently with a minimum number of mistakes.
Establish and maintain effective working relationships with GCSC employees, students, and the public.
Maintain professional demeanor in attitude, quality of work, dependability, punctuality, and dress.
Possibly supervise a student assistant

Other duties may be assigned

Qualifications

Minimum high school diploma.

Three years of office experience preferred

Supplemental Information

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.  The noise level in the environment is moderate except for during music and theatre rehearsals and performances.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to 20 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects.

Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.