Gulf Coast State College
Panama City, FL
Oct 15, 2026
3 senior administrative assistant language and literature jobs found
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Description
The primary function of this position is to provide administrative support to the chair, faculty, and staff of the Language and Literature division by performing various and complex duties which require mastery of office skills and technology. These duties typically include written and electronic correspondence, data entry, assisting with course-schedule creation and maintenance, answering and directing telephone calls, assisting students, word processing/typing, filing, maintaining/ordering supplies, scanning documentation, managing files, and completing other duties as assigned.
What Gulf Coast State College offers you:An excellent work/life balance, with a standard work week of 37.5 hours/week!
Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future!
An excellent state medical plan. ($50 individual and $180 for family)
Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance!
Critical Illness, Cancer, and Whole Life insurance plans!
Accrued annual leave, sick leave
Tuition reimbursement opportunities!
Opportunities to volunteer for committees to help in your professional growth!
Examples of Duties
Office Tech Support: website, copier, computer workstations
Office Duties:
Order and stock office supplies, collect and distribute mail, respond to or relay phone messages, file, copy/scan documents, and maintain records
Create the division’s schedule of class offerings in Banner
Enter instructors in their classes and manage the number of class seats in Banner
Submit overload information for faculty and adjunct instructors
Record and submit minutes of division and committee meetings
Schedule classrooms and events using Ad-Astra
Track the division’s budget in Banner Finance
Utilize Banner and Argos to research students’ academic backgrounds for adjuncts and students
Train faculty and adjunct instructors on essential technology (Canvas, classroom technology, etc.)
Skillfully operate Microsoft Office Suite (Word, Excel, Access, Publisher, Outlook, etc.), in addition to any other required programs
Office Duties:
Order and stock office supplies, collect and distribute mail, respond to or relay phone messages, file, copy/scan documents, and maintain records
Create the division’s schedule of class offerings in Banner
Enter instructors in their classes and manage the number of class seats in Banner
Submit overload information for faculty and adjunct instructors
Record and submit minutes of division and committee meetings
Schedule classrooms and events using Ad-Astra
Track the division’s budget in Banner Finance
Utilize Banner and Argos to research students’ academic backgrounds for adjuncts and students
Train faculty and adjunct instructors on essential technology (Canvas, classroom technology, etc.)
Skillfully operate Microsoft Office Suite (Word, Excel, Access, Publisher, Outlook, etc.), in addition to any other required programs
Communicate promptly, clearly, and professionally by telephone, e-mail, in writing, and in person with others; this includes composing letters, emails, and other documents with proper grammar and accurate spelling
Serve on committees and other GCSC groups as assigned
Prepare flyers/information pamphlets for promotional material as needed
Maintain a calendar of event dates, instructional deadlines, and meetings for division chair
Inform chair and staff of upcoming deadlines
Exercise independent judgment for the overall operation of the division office, but consult with chair and/or faculty on other matters
Perform essential duties independently and successfully
Establish and maintain effective working relationships with GCSC employees, students, and the public
Maintain professional demeanor in attitude, quality of work, dependability, punctuality, and dress
Demonstrate awareness of Gulf Coast State College Manual of Policy, division procedures, and safety procedures
OTHER DUTIES: As assigned
SUPERVISORY RESPONSIBILITIES: May supervise a student assistant and/or work-study assistant
Serve on committees and other GCSC groups as assigned
Prepare flyers/information pamphlets for promotional material as needed
Maintain a calendar of event dates, instructional deadlines, and meetings for division chair
Inform chair and staff of upcoming deadlines
Exercise independent judgment for the overall operation of the division office, but consult with chair and/or faculty on other matters
Perform essential duties independently and successfully
Establish and maintain effective working relationships with GCSC employees, students, and the public
Maintain professional demeanor in attitude, quality of work, dependability, punctuality, and dress
Demonstrate awareness of Gulf Coast State College Manual of Policy, division procedures, and safety procedures
OTHER DUTIES: As assigned
SUPERVISORY RESPONSIBILITIES: May supervise a student assistant and/or work-study assistant
Qualifications
Minimum high school diploma and three years of office experience; Associate degree preferred
All positions are sensitive requiring a background check. Notice of E' Verify participation.Supplemental Information
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. The noise level in the environment is moderate.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, talk, and listen. The employee is regularly required to walk, reach with hands and arms, and grasp. The employee may be required to lift and/or move up to twenty pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and the ability to adjust focus.
Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.
department
Language and Literature
About Gulf Coast State College
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