Job Description:
Administrative Assistant - Emergency Management
Location: Albany, NY
Contract Duration: 2 Years
Pay Rate: $23.00-$29.00 per hour
Schedule: Monday-Friday, 37.5 hours per wee
Work Arrangement: Primarily on-site; limited telecommuting may be available at the supervisor's discretion.
Position Overview
We are seeking a detail-oriented and organized Administrative Assistant to support emergency management initiatives in Albany, NY. The Emergency Management Administrative Specialist will assist with the development, maintenance, and revision of emergency management, hazard mitigation, emergency operations, and resiliency plans.
This position involves coordinating with internal teams and external partners, conducting research, supporting project management activities, and helping ensure emergency management plans and procedures are properly developed and maintained. The ideal candidate will have strong writing, organizational, and communication skills, along with the ability to manage multiple assignments and meet deadlines independently.
Candidates with an interest in emergency management and a willingness to learn are encouraged to apply. 2 page business writing sample is required.
Key Responsibilities
- Coordinate, organize, and facilitate planning meetings and collaborative processes from initial plan development through implementation.
- Assist in developing, updating, and maintaining emergency management plans, hazard mitigation strategies, emergency operations plans, and resiliency initiatives.
- Develop and revise emergency management procedures, checklists, job aids, and operational documents supporting preparedness, response, recovery, and mitigation activities.
- Conduct research and gather information to support the preparation and maintenance of emergency management plans and procedures.
- Collaborate with internal departments, external partners, and stakeholders to support planning efforts and project objectives.
- Provide administrative and project management support to ensure assignments are completed accurately and within established deadlines.
- Track, manage, and report on assigned projects, milestones, and deliverables with minimal supervision.
- Organize documentation, maintain records, and ensure information is accurate, current, and accessible.
- Assist with day-to-day operational tasks and ensure appropriate resources and support are available to meet project requirements.
- Support special projects and perform other related duties as assigned.
Minimum Qualifications
Candidates must meet the following requirements:
- Education: Bachelor's degree from an accredited college or university.
- Work Eligibility: Must be eligible to work in New York State.
- Experience: A minimum of one year of experience in emergency management.
Required Skills and Competencies
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities, meet deadlines, and maintain accurate documentation.
- Strong research, analytical, and problem-solving abilities.
- Ability to work independently and collaboratively as part of a team.
- Demonstrated ability to track, manage, and report on projects without daily oversight.
- Effective coordination, meeting facilitation, and time management skills.
- Willingness to learn emergency management practices, procedures, and planning processes.
Preferred Qualifications
- Experience or interest in emergency management, disaster preparedness, hazard mitigation, emergency response, recovery, or community resiliency.
- Experience with technical writing, report preparation, or developing policies and procedures.
- Familiarity with project coordination, stakeholder engagement, and meeting facilitation.
- Strong planning and organizational abilities, with an interest in supporting public safety and emergency preparedness initiatives.
Additional Information
- This is a two-year contract position based in Albany, NY.
- The standard work schedule is Monday through Friday, totaling 37.5 hours per week.
- Telecommuting may be permitted at the supervisor's discretion; however, remote work opportunities are limited for emergency management personnel.
- Parking is not provided by the Department of Financial Services (DFS). The office is accessible by public bus transportation.
Ideal Candidate
The ideal candidate is a motivated professional with a bachelor's degree, strong writing and organizational skills, and an interest in supporting emergency management programs. The successful candidate will be comfortable conducting research, coordinating projects, maintaining documentation, and working with a variety of stakeholders to support preparedness, response, recovery, mitigation, and resiliency efforts.
If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/
Veterans are encouraged to apply.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
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