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Secretary (OA)
Veterans Health Administration
Tuscaloosa, AL
Oct 13, 2026
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Administrative Assistant/Administrative Officer

Immediate Office of the Chief of Naval Operations
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530 Farragut Ave Suite B, Great Lakes, IL 60088, USA
Oct 13, 2026
Finance Government Full-Time

Duties

  • You will support the Museum Director in the management and execution of the museum's financial program.
  • You will assist the Museum Director with the implementation of human resources policies and procedures to ensure compliance.
  • You will manage day-to-day administrative functions within the museum to include scheduling deliveries, overseeing official mail and package distribution, and addressing phone calls and visitors.
  • You will serve as a Contract Officer Representative for the museum and conduct analytical support service reviews of all contract work and proposals.
  • You will manage trainings and work closely with supervisors to identify staff training needs.

Requirements

Conditions of employment

  • Must be a US Citizen.
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
  • Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
  • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
  • Males born after 12-31-59 must be registered for Selective Service.
  • Work requires physical effort related to the packing or unpacking of deliveries and walking throughout the facility to ensure their distribution throughout the museum work areas.

Qualifications

GS-09 Grade Level:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: 1) Supporting the museum's mission by performing budget analysis, contract management, human resources management, and administrative functions; 2) Executing policies, developing procedures, preparing recommendations, reports, and presentations, and performing administrative work that supports museum operations and promotes understanding of U.S. naval history and the Enlisted Sailor's role within it; 3) Managing the museum's financial program by coordinating with the NHHC Navy Museums Division and NHHC Comptroller's Office to administer budget policies, control funds, monitor spending, and develop short- and long-term budget data and justifications; 4) Serving as the Government Purchase Card holder, making authorized purchases, and establishing procedures for financial deadlines, progress reports, and administrative functions; and 5) Overseeing the day-to-day administrative operations, including official mail and deliveries, visitor and telephone support, correspondence management and archiving, meeting scheduling, and preparation of briefings and recurring resource reports.

GS-07 Grade Level:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: 1) Supporting the museum's mission by assisting with budget analysis, contract management, human resources management, and administrative functions; 2) Assisting with reviewing policies, developing procedures, and preparing recommendations, reports, and presentations; 3) Serving as a Government Purchase Card holder by making authorized purchases and assisting with procedures for financial deadlines, progress reports, and administrative functions; and 4) Participating in day-to-day administrative operations, including official mail and deliveries, visitor and telephone support, correspondence management and archiving, meeting scheduling, and preparation of briefings and recurring resource reports.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Education Substitution for Experience at the GS-09 Level:
In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

Successful completion of a master's or equivalent graduate degree
OR
Successful completion of two full years of progressively higher level graduate education leading to a master's degree
OR
Possession of an LL.B. or J.D. that is related to this position being filled. https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/ORA combination of experience and graduate education as described above that equates to one year of experience

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Education Substitution for Experience at the GS-07 Level:
In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

Successful completion of a bachelor's degree with superior academic achievement
OR
Successful completion of one full year of graduate level education
OR
A combination of education and experience as described above that equates to one year of experience

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

Vacancies filled from this announcement may be filled at any grade level listed.

If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.

This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

About Immediate Office of the Chief of Naval Operations
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