The Sweet Home School District is seeking applicants for a half-time Secretary 1 psotion supporting the Student Services/Special Education department at District Office. This position may be combined with the half-time Teaching & Learning Secretary 1 position to create a full-time position.

Job Grade 112

11 Months (222 work day calendar, August - June)

20 Hours per week

Position Summary

The Student Services / Special Education Secretary provides essential clerical and administrative support to the Student Services Department and Administrative Assistant. Key responsibilities include maintaining student records, filing, copying, data entry, preparing and organizing special education and Section 504 documents, and managing other routine office tasks.

The ideal candidate is organized, dependable, detail-oriented, able to maintain strict confidentiality, and comfortable working with sensitive student information.

Essential Duties and Responsibilities

Duties include, but are not limited to:

Student Records & Filing

• Maintain and organize student records and confidential files.

• File special education, Section 504, and other student documentation following district procedures.

• Assist with organizing, scanning, uploading, copying, and distributing electronic and paper student records.

• Help process records requests and locate documents within student files.

• Ensure confidential student information is handled securely and appropriately.

Section 504 Support

• Assist the Administrative Assistant and Student Services staff with preparing and finalizing Section 504 documents.

• Enter, update, organize, and file 504 documentation.

• Help prepare finalized 504 plans and related paperwork for distribution to appropriate staff.

• Maintain accurate 504 records and assist with tracking meetings, documentation, and follow-ups.

Special Education & Student Services Support

• Provide clerical assistance related to special education and student services.

• Assist with organizing IEP-related paperwork and other special education records.

• Prepare copies and packets for meetings.

• Assist staff with document preparation, scanning, filing, and electronic record maintenance.

• Help maintain department calendars, lists, logs, and tracking documents as assigned.

General Office Support

• Make copies, scan documents, assemble packets, and prepare materials for meetings.

• Assist with routine data entry, updating spreadsheets or databases, mailing, and document distribution.

• Provide general clerical support to the Administrative Assistant and Student Services Department.

• Perform other related duties as assigned.

Qualifications

Required:

• High school diploma or equivalent.

• Strong ability to maintain confidentiality and exercise good judgment with sensitive information.

• Excellent organizational skills and high attention to detail.

• Ability to work independently and complete assigned tasks accurately.

• Basic computer proficiency, including email, word processing, spreadsheets, scanning, and electronic filing.

• Professional communication skills with staff, students, and families.

• Dependable attendance and punctuality.

Preferred:

• Previous experience in a school district or educational office setting.

• Experience working with confidential student records, special education, Section 504, or student information systems.

• Familiarity with Google Workspace, Microsoft Office, Synergy, or similar district software systems.

Working Conditions & Physical Demands

• Must be able to perform essential functions with or without reasonable accommodation.

• Requires prolonged periods of sitting, computer use, filing, copying, scanning, and occasional lifting or moving of office materials.

Terms of Employment & Evaluation

• Hours: 20 hours per week (work schedule to be determined based on department needs and employee availability)

• Compensation & Benefits: Established in accordance with district procedures and applicable collective bargaining agreements.

• Evaluation: Performance will be evaluated by the Director of Student Services / Special Education (or designee) in accordance with district policies.