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Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
NON-APPROPRIATED FUNDS POSITION DESCRIPTION
JOB TITLE: Administrative Assistant
JOB SERIES: 0303 PAY LEVEL: NF-02
INTRODUCTION:
This position is located in the Family Care Branch, Children, Youth and Teen Program, MCCS Camp S.D. Butler, Okinawa, Japan. The primary function of this position is to provide administrative and clerical support to the assigned Child, Youth and Teen activity. This position reports directly to the Program Director.
DUTIES AND RESPONSIBILITIES:
Serves as a central source of information to visitors and patrons regarding programs and services offered by the Family Care Branch.
Answers telephones, greets walk-in customers, and responds to non-technical inquiries pertaining to Child, Youth and Teen Program operations, activities, programs and services.
Assists higher-level staff in coordinating appointments and arranging meetings.
Performs clerical duties in support of the assigned Child, Youth and Teen activity: Reviews outgoing correspondence for accuracy in format, punctuation, spelling, and grammar; Assures that all supporting documents and forms are attached to correspondence; Initiates outgoing correspondence such as memorandums; Replies to business letters consisting of short paragraphs and receives and distributes incoming correspondence to individuals or subsections.
Types a variety of correspondence including letters, messages, memorandums, work requests and reports, etc.
Performs other general clerical tasks as follows: Maintains a current filing system of all Child, Youth and Teen activity personnel and office files; and utilizes office machines such as a typewriter, copy machine, personal computer and calculator.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise.
Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as required.
This is a white-collar position where occasional lifting up to 20 lbs may be required.
EVALUATIONS:
MINIMUM REQUIREMENTS:
This position is designated as a Position of Trust, and the incumbent must be eligible for a background check. Appointment and continued employment is subject to a favorable National Agency Check with Inquiries and State Criminal History Repository Check (Tier 1) with Childcare background checks which are required for positions that involve working with children under the age of 18.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
• Competitive Pay
• Comprehensive Benefit Packages
• Marine Corps Exchange and Base Facility Privileges
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.