Job Summary – Administrative Secretary II (Administrative Assistant), Coolidge, AZ

- Position: Administrative Secretary II (Administrative Assistant)
- Location: 2800 N HWY 87, Coolidge, AZ (Onsite, Group Home)
- Contract Duration: 6 Months
- Shifts: Monday–Friday, 2:30pm–11pm or 10:30pm–7am; includes weekends and holidays (two weekdays off)
- Pay Rate: $17.07 (second shift), $17.80 (night shift)
- Experience Required: At least 6 months in an office setting; Google Suite experience mandatory
- Background Check: Fingerprint clearance required
- Client: AZDES - DDD (Arizona Department of Economic Security, Division of Developmental Disabilities)
- Environment: Working with or caring for children and/or vulnerable adults (physically and developmentally disabled)

Primary Responsibilities:
- Gather incident report details, including notifications, and complete required forms (Google or paper).
- Collect supporting documentation from Intermediate Care Facility (ICF) and ensure proper entry in Progress Notes.
- Review all documentation for completeness and accuracy.
- Walk to other homes on site to collect data and documentation (walking and lifting required).
- Audit resident charts when there are no incident reports.
- File completed documentation in both electronic and home resident records.
- Maintain and track files and report statuses.

Key Skills:
- Experience with Google Suite (Docs, Sheets, Forms, etc.)
- Attention to detail and accuracy.
- Organization and time management.
- Ability to set priorities and manage multiple tasks.
- Clear written and verbal communication skills.
- Problem-solving and adaptability.
- Flexibility to work various shifts, weekends, and holidays.

Additional Requirements:
- Must have HireRight background check and Global ID facial biomatrix verification.
- Must be comfortable working in a group home environment and interacting with vulnerable populations.
- Physical ability for walking and lifting as part of daily duties.