Administrative Assistant – Nuclear Fuel and Analysis

GRADE LEVEL: Non-Exempt 05 - 06

JOB SUMMARY

The Administrative Assistant will provide direct administrative support to the Nuclear Fuel & Analysis Director and the Nuclear Fuel & Analysis/Risk Informed Engineering organization as required and will report to the SNC Nuclear Fuel & Analysis Director. This position will act as a point of contact for internal and external customers of the organization. A minimum of five years’ experience in the administrative/secretarial/support area is strongly preferred. In addition, the successful candidate must have exceptional organizational and decision-making skills, must be a self-starter and possess the ability and desire to work through changing priorities with minimal supervision.  Finally, the successful candidate must exhibit Our Values and be a team player with an exceptional working knowledge of computer office applications. This position is located at the Corporate Office in Birmingham, AL.

JOB REQUIREMENTS

Education

• High school diploma is required
• Bachelor’s degree preferred
• Secretarial/administrative certification desired but not required

Experience

• Experience supporting management is strongly preferred
• Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required

Knowledge and Skills

• Strong communication and interpersonal skills are required
• A working understanding of Southern Nuclear daily systems is preferred
• Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook)
• Experience with Enterprise Solutions, including time keeping via Oracle preferred
• Extensive knowledge of Microsoft Office products (Excel, Outlook, Power Point, Word, etc.)
• Strong time management, judgment, prioritization and discretionary abilities
• Strong attention to detail in task assignments
• Ability to handle multiple tasks and requests from other departments
• Ability to work in a team environment with diverse disciplines and backgrounds
• Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service
• Self-motivated in job responsibilities and personal development
• Proactive and able to figure things out and act with a sense of urgency
• Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity and Superior Performance

KEY JOB RESPONSIBILITIES

• Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support
• Prepare and update correspondence including letters, memorandums, reports and presentations
• Process quality records into the document repository
• Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs
• Order office supplies and arrange for catering and event logistics as needed
• Assign document numbers and process documents into Documentum, including SUNSI documents
• Provide timekeeping for leadership and support the department with timekeeping coordination
• Onboarding of contingent workers and monthly verification of IDs
• Process accounts payable invoices, check requests, and purchase requisitions as required
• Support proctoring exams for Engineering organization
• Prepare and review expense statements for leadership
• Create, maintain, and update files, charts, and email distribution lists for the organization
• Formulate travel arrangements for leadership and staff
• Maintain confidentiality, integrity, and a high level of professionalism at all times
• Support team projects and participate in special projects as needed
• Proactively assist other administrative assistants as needed, coordinate coverage and provide backup
• Able to work efficiently with minimum supervision
• Other duties as assigned

Behavioral Attributes

• Committed to the success of the team, superior performance, and compliance
• Candid, honest, trustworthy
• Demonstrates Intentional Inclusion and ability to navigate broad stakeholder community both internal and external to Southern Nuclear 
• Persistent, positive, proactive
• Flexible (i.e., able to adapt to changing priorities)
• Willing and able to set a personal example of excellence and enthusiasm