Position Type: Secretarial/Clerical/SecretaryDate Posted: 9/30/2026Location: SOUTHWOOD
(High-Needs School)Date Available: 10/19/2026
Title: Building Secretary
Qualifications:
- High School Diploma or general education degree (GED)
- Associate's degree preferred
- Proficiency with Microsoft Word, Excel, Powerpoint, Google Suite, Infinite Visions
- Related experience desired
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable
Reports To: Principal or Designee
FLSA Status: Non-Exempt
Performance Responsibilities:
- Responds to telephone inquiries regarding school programs and activities.
- Performs a variety of clerical duties such as typing, photocopying and distributing mail.
- Greets visitors as they arrive at the district office.
- Process incoming and outgoing correspondence by the District Office Leadership.
- Assist in the preparation of monthly and annual reports for the district as needed.
- Assist with data entry and retrieval of student information.
- ??Provides assistance and gathers information in several highly confidential areas. Has access to all student records, all District accounts, and legal files.
- Performs other duties as assigned.
- Types, copies, collates reports, memos, and correspondence for the Principal (i.e. School Improvement Plan, Course Descriptions, Technology Report, meeting and activity reminders, etc.).
- Schedules appointments for the Principal including conferences, teacher evaluations, etc.
- Screens, directs and/or responds to inquiries either in person or over the telephone for the Principal and other school personnel. Will handle some calls (i.e. sales) and/or redirect to the District Office. Serves as a resource to the switchboard by accepting all calls that are not clearly for anyone else.
- Maintains files for the Principals office.
- Updates and purges information, as needed.
- Opens, dates and sorts mail addressed to the Principal. Will re-distribute or respond personally, if possible.
- Collects and deposits all monies for school related activities. Fees collected are typically from registration, vending, student council, ball games, outdoor education, and other activity accounts.
- Organizes and maintains the school calendar. Schedules the use of the building, cafetorium, and conference rooms.
- Transmits, receives and distributes all faxes for the building.
- Monitors field trips. Tracks costs, orders buses, adds to school calendar. May be required to collect and deposit field trip money.
Terms of Employment: 12 months
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Services Personnel
department
Secretarial/Clerical
About Country Club Hills School District 160
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