TSS/205 day contract
Monday-Friday
8 hours daily
Pay Column G: $16.52/hourly
+ Benefits
Laramie County School District 1
Job Description
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Job Title: Office Assistant |
Revised Date: November 2020 |
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Department: School Support |
FLSA Status: Non-exempt |
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Work Year: 10 Month |
Salary Schedule: TSS - 205 Days |
SUMMARY: This position is responsible for providing secretarial support to assigned administrator and department, including compiling data and reports, ordering equipment and supplies, responding to internal and external inquiries, establishing and maintaining department records, processing documents and materials, composing documents and participating in meetings and projects. This position may be placed at a junior or senior high school.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Job Tasks Descriptions |
Frequency |
% of Time |
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1. Responds to inquiries from internal and external parties and communicates with staff, other schools, and general public in person, on the phone, by email or, written correspondence to provide necessary information (e.g. attendance letters, report cards, etc.). Answers phone calls, emails, etc. to communicate and provide necessary information. |
D |
20% |
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2. Prepares a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, absence/excuse passes, progress reports, report cards, daily attendance, student files, school bus requests, eligibility list, etc.) to document activities. |
D |
15% |
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3. Schedules a wide variety of activities (e.g. appointments, meetings, facility usage, etc.) for the purpose of making necessary arrangements for staff and the public. Orders equipment, supplies and materials to maintain availability of required items. |
M |
5% |
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4. Maintains a wide variety of documents, files, and records (e.g. credit card accounts, files, cumulative folders, discipline log, student drops/adds, etc.) to document activities, providing up-to-date reference and audit trail. May serve at the site’s timekeeper or backup to the timekeeper. |
W |
5% |
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5. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions. |
Q |
5% |
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6. Collects payments for a variety of events (e.g. fines, fees, and fund raisers, PSAT, SAT, etc.) for the purpose of depositing in proper district accounts. Reconciles accounts (e.g. PSAT, etc.) to maintain account balances and complying with related policies, practices and/or regulations. |
D |
10% |
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7. Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, activity eligibility lists, etc.) to comply with financial, legal, and/or administrative requirements. |
D |
10% |
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8. Coordinates a variety of programs and/or activities (e.g. homework for absent students, discipline log, verification slips, bus requests, mailings, etc.) to deliver services in compliance with established guidelines. |
D |
10% |
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9. Informs personnel regarding a variety of procedures and program requirements (e.g. record checks, graduation requirements, parking permits, activity clearance list, new student orientation, scholarship program, etc.) to provide necessary information for making decisions, taking appropriate action, and/or complying with established statutory, regulatory, state and federal guidelines. |
D |
10% |
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10. Administers medication and/or first aid to students, when requested, under the direction of a health care professional for the purpose of meeting immediate health care needs. |
As needed |
2% |
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11. Manage and complete assigned regular and/or special projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies. Oversees student workers to develop their office skills. |
D |
5% |
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12. Performs other duties as assigned |
Ongoing |
3% |
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Job Tasks Descriptions |
Frequency |
% of Time |
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TOTAL = |
100% |
EDUCATION AND RELATED WORK EXPERIENCE:
LICENSES, REGISTRATIONS or CERTIFICATIONS:
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
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POSITION TITLE |
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Reports to: |
Assistant Principal |
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POSITION TITLE |
# of EMPLOYEES |
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Direct reports: |
This position has no direct reports |
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BUDGET AND/OR RESOURCE RESPONSIBILITY:
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.