Executive Assistant to the CEO

Location: 100% Remote, up to 50% travel required

Job Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to the CEO to support the daily operations and strategic initiatives of our growing company. We are a temporary staffing agency specializing in automotive manufacturing staffing solutions and manufacturing consulting services.

This role requires someone who can manage multiple priorities in a fast-paced environment while maintaining confidentiality, professionalism, and strong attention to detail. The ideal candidate is resourceful, dependable, and capable of anticipating the needs of executive leadership.

This role is not a traditional 9-to-5 position and requires a high level of flexibility and responsiveness. The Executive Assistant should be available to support business needs outside of standard working hours, including occasional evenings and weekends

Responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements
• Coordinate internal and external communications on behalf of the CEO
• Prepare reports, presentations, meeting agendas, and correspondence
• Support client communications within the automotive manufacturing industry
• Organize meetings, conference calls, and company events
• Maintain confidential business records and sensitive information
• Track projects, deadlines, and follow-up items to ensure timely completion
• Assist with office administration, expense tracking, and operational support
• Communicate professionally with clients, employees, and leadership teams
• Help streamline processes and improve operational efficiency
• Perform additional administrative and executive support duties as assigned
• Provide occasional personal assistance to the CEO, including handling personal appointments, managing select personal accounts or bills, coordinating purchases, and assisting with day-to-day tasks as needed

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role preferred
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms
• Ability to handle confidential information with professionalism and discretion
• Strong problem-solving skills and attention to detail
• Ability to work independently and prioritize tasks effectively
• Professional demeanor and strong interpersonal skills

Preferred Skills

• Experience supporting executive leadership
• Experience in staffing, recruiting, manufacturing, or logistics industries is a plus
• Familiarity with temporary staffing operations or workforce management
• Experience working in fast-paced manufacturing or industrial environments