ADMINISTRATIVE ASSISTANT Reporting to the Assistant Vice President (AVP), Office of the Chief Operating Officer (COO), the Administrative Assistant plays a key role in supporting executive operations and ensuring the efficient day-to-day functioning of the COO’s office, Property Management, and Programs. This position serves as a central point of coordination, communication, and organization across departments. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage front desk operations, including greeting visitors, answering phones, and directing inquiries Manage the COO’s calendar, prioritizing meetings and balancing strategic initiatives with operational needs Coordinate conference room scheduling and maintain shared calendars Process expense reports and credit card reconciliations Order and track office supplies Handle incoming and outgoing mail Maintain organized physical and digital filing systems Coordinate calendars for other leadership including staff meetings, travel arrangements, conference and event registration, and organizing meeting materials. Assist with document formatting, editing, printing, and obtaining proper signatures for important documents Handle sensitive information with discretion and high judgment Maintain a professional, organized, and welcoming office environment Provide coverage for the 5th floor reception desk as needed Coordinate logistics for approved meetings and events, including scheduling, vendor coordination, materials preparation, and on-site support Perform other related duties as assigned   KEY COMPETENCIES Excellent written and verbal communication skills Strong multitasking abilities, attention to detail Strong interpersonal skills, cultural humility, and the ability to work effectively with people from diverse backgrounds and roles Commitment to the organization’s mission   MINIMUM QUALIFICATIONS High School diploma or equivalent required Minimum 2 years of experience in administrative support or related position required Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams