Primary Job Function and Duties:

ADMINISTRATIVE ASSISTANT – Business Dept

The position supports administrative office duties.

Examples are assisting with

• data entry,
• upkeep and filing for various processes/programs,
• scanning documents,
• mailing letters,
• requesting information from various people,
• gathering orders (office supply, signs, etc.)
• coordinating various small activities (vehicle maintenance, meeting scheduling, etc.),
• coordinating sign-up for training events,
• updating financial spreadsheets,
• running the internal mail daily,
• making phone calls to gather or follow-up on information,
• creating documentation/SOP’s on work processes,
• packing and unpacking for events, etc.
• KNOWLEDGE OF EXCEL REQUIRED

Most of the work is done seated at a desk and primarily on a computer, utilizing MS Office products.

Overview - WORK 4 - 5 HOURS PER DAY MONDAY - FRIDAY 
 We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance efficiency, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, strong communication skills, and a proactive attitude to manage a variety of administrative tasks. Your energy and dedication will help create a positive environment where everyone can thrive!

Duties

• · data entry,
• · upkeep and filing for various processes/programs,
• · scanning documents,
• · mailing letters,
• · requesting information from various people,
• · gathering orders (office supply, signs, etc.)
• · coordinating various small activities (vehicle maintenance, meeting scheduling, etc.),
• · coordinating sign-up for training events,
• · updating financial spreadsheets,
• · running the internal mail daily,
• · making phone calls to gather or follow-up on information,
• · creating documentation/SOP’s on work processes,
• · packing and unpacking for events, etc.
• Manage calendar scheduling, appointment setting, and coordinate meetings to optimize team productivity
• Support bookkeeping activities using Excel and assist with basic office management tasks such as supply inventory and equipment maintenance
• Provide exceptional customer service by responding promptly to inquiries via phone or email, ensuring clear communication and customer satisfaction
• Assist with medical or dental receptionist responsibilities as needed, including patient check-in, appointment reminders, and document processing
• Maintain confidentiality while supporting office management functions and ensuring smooth day-to-day operations

Qualifications

• Proven experience in an office environment with strong clerical and administrative skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong phone etiquette skills with experience handling multi-line phone systems in a professional manner
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Previous experience in customer support or client-facing roles such as medical or dental reception is a plus
• Knowledge of bookkeeping software like QuickBooks and familiarity with office management procedures are preferred
• Demonstrated ability to proofread documents accurately while maintaining attention to detail

Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm for organization, customer service excellence, and proactive approach will help us deliver outstanding support every day. We value your skills in office management, communication, and multitasking—empowering you to thrive in a fast-paced environment while making a meaningful impact.

Requirements:

• Must have previous customer service experience on the phone and in person
• Must have the ability to work well with the public
• Previous experience in entering data into a computer system is a plus
• Must pass pre-employment Criminal Background Check and drug screen
• Must have Driver's license