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Administrative Assistant - Operations Dept

Central Louisiana Surgical Hospital
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Alexandria, LA, USA
May 23, 2026
Insurance Full-Time
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
JOB SUMMARY
 
This position is responsible for providing administrative and clerical support to the Finance, HIM, Admitting and Business Office within the hospital. Duties include coordinating office activities, preparing reports and correspondence, maintaining departmental records and files, assisting with financial and operational projects, and supporting daily departmental functions. The Administrative Assistant works collaboratively with leadership, staff, and other departments to ensure efficient office operations and compliance with organizational policies and procedures.
 
Reports To:   Finance Director
  
QUALIFICATIONS
 
High school diploma or equivalent required; associate degree in business administration, accounting, healthcare administration, or related field preferred.
Two (2) years administrative experience preferred, preferably in healthcare, finance or business
office setting.  
Proficient in MS Office applications which include Outlook, Word, Excel, and PowerPoint.
Ability to maintain confidentiality and handle sensitive information in a professional manner.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Ability to work collaboratively with leadership, staff, physicians and other departments.
Attention to detail with strong data entry and recordkeeping skills.
            
OCCUPATIONAL EXPOSURE
 
Office Environment
 
RESPONSIBILITIES
 
1.     Type’s correspondence and reports as requested.
2.     Transcribes dictation and minutes when requested.
3.     Performs special projects in spreadsheet and or word processing.
4.     Prepares notebooks, manuals, and copies of handouts for distribution.
5.     Assists in maintaining cost-effectiveness by preventing waste of supplies.
6.     Assists in maintaining order and cleanliness of the office.
7.     Perform errands as needed.
8.     Receives, sorts and distributes incoming mail.
9.     Updates, reviews, prepares and maintains credentialing files.
10.  Maintains and updates policies and procedures.
11.  Assists in updating the charge master as required.
12.  Provide attorney quotes and related documentation as requested.
13.  Assists with monitoring departmental attendance records and reporting.
14.  Provides oversight for summer interns and assists with assigned projects.
15.  Comply with facility Standards of Behavior and complete all required education   assignments within the designated timeline
16.  Works collaboratively with clinical staff to assist in preparing medical, management meeting presentations.
 
 
PHYSICAL DEMANDS
 
  1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  2. While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
  3. The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.
  4. The employee must be able to stand and/or walk at least two hours per day.
  
WORK ENVIRONMENT
 
1.     The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About Central Louisiana Surgical Hospital
Central Louisiana Surgical Hospital A Patient-Focused, Physician-Owned Hospital The Central Louisiana Surgical Hospital provides specialized care for patients with specific, non-critical and non-emergent surgical admissions. The ultimate goal of the facility is to assist patients throughout their stay to a successful recovery, by providing a setting and care that is a more effective delivery of health care. This is accomplished by providing a comfortable home-like setting, in which a caring professional staff works to insure the highest level of patient care in a more cost-effective setting. Family support and involvement is promoted and encourage as well. This supports the patient’s self-image as “other-wise healthy” and facilitates a speedier return to the community, reducing health care costs and strengthening the economy at large. The surgical hospital offers procedures for the following specialties: ENT, gastroenterology, general surgery, gynecology, neurosurgery, ophthalmology, oral surgery, orthopedics, pain management, plastic surgery, podiatry and urology. In addition to surgical services, Central Louisiana Surgical Hospital has an imaging department comprised of MRI, CT, general radiology and ultrasound, as well as laboratory, pharmacy and dietary services. The facility provides a full-time staff of registered nurses, licensed practical nurses, technicians and other ancillary personnel for patient care in the perioperative setting. In addition, the facility has available necessary equipment and trained personnel for handling unforeseeable emergencies. Company Website: www.clshospital.com
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