Position Title: Secretary
Reports To: Building Principal / Department Supervisor

Position Summary:
The Secretary provides clerical and administrative support to ensure the efficient operation of the school or department office. This position serves as a key point of contact for students, staff, families, and community members while maintaining a professional, organized, and confidential office environment.

Essential Duties and Responsibilities:

• Provide front office coverage, including greeting visitors, staff, and students in a professional and welcoming manner

• Answer and direct phone calls; take and relay messages accurately

• Perform general clerical duties such as filing, copying, scanning, and data entry

• Maintain student, staff, and office records in accordance with district procedures

• Assist with attendance, student sign-in/sign-out, and daily record keeping

• Prepare correspondence, reports, forms, and other office materials

• Utilize district systems (e.g., student information systems, email, scheduling tools) as needed

• Support communication with parents/guardians via phone, email, or written correspondence

• Manage incoming and outgoing mail, deliveries, and office supplies

• Schedule appointments, meetings, and maintain calendars as assigned

• Maintain confidentiality of student and staff information in accordance with district policies and FERPA

• Provide support for building-level or departmental needs as directed by administration

Qualifications:

• High school diploma or equivalent required

• Prior clerical or office experience preferred, especially in a school setting

• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology

• Strong organizational, communication, and interpersonal skills

• Ability to multitask and work in a fast-paced environment

• Ability to maintain strict confidentiality

• Customer-service oriented mindset

Working Conditions:

• Fast-paced school or office environment

• Frequent interruptions and need for flexibility

• Interaction with students, staff, parents, and community members

Physical Requirements:

• Ability to sit and stand for extended periods

• Ability to lift and carry light materials (up to 25 lbs.)

• Manual dexterity for operating office equipment

Additional Requirements:

• Must meet all state and district clearances (e.g., background checks, child abuse clearance, FBI fingerprinting)

• Ability to follow district policies and procedures