Executive Assistant | Temp / Temp-to-Hire | San Rafael | $35-$54/hour

Enjoy a 4-day workweek in this Executive Assistant role! We are seeking a proactive, high-level Executive Assistant who enjoys partnering closely with leadership and playing an integral role in supporting senior executives within a collaborative environment.

This role is part of a team-based executive support model, where Executive Assistants work together to support members of the executive leadership team. The position offers meaningful exposure to executive priorities, opportunities to contribute at a high level, and the chance to apply strong judgment, organization, and communication skills in a fast-paced setting.

• Schedule: 32 hours/week | 4 days onsite with either Monday or Friday off

• Duration: 3–6 month contract with strong potential to convert

Key Responsibilities:

• Provide high-level administrative support to members of the executive leadership team, including managing complex calendars and competing priorities

• Anticipate executive needs, surface issues proactively, and handle sensitive information with discretion and sound judgment

• Draft executive communications, announcements, and internal correspondence; prepare presentations and briefing materials

• Coordinate executive and leadership meetings end to end, including scheduling, materials, logistics, and follow-up

• Track priorities, deadlines, and key meetings to ensure alignment and follow-through across stakeholders

• Identify opportunities to improve administrative processes and ways of working

• Collaborate within a team-based executive support model to deliver consistent, high-quality support

Qualifications:

• 3+ years of experience providing executive-level administrative support (Director level and above)

• Experience supporting executive teams in large or matrixed organizations

• Comfort working within a shared or team-based executive support model

• Experience drafting leadership communications or executive-facing materials

• Strong organizational and time-management abilities with high attention to detail

This role requires strong proficiency in the following:

• MS Office, including Word, Outlook, Excel (tracking, formatting, filters), PowerPoint (editing and formatting executive-facing decks)

• MS Teams, including driving virtual meetings, managing breakout sessions, and creating/organizing channels and materials for leadership teams

• Executive-level written and verbal communication