McRory Pediatric Services is looking for a full-time, dynamic, creative and committed Office Assistant to join our team.  This position is at our front desk, supporting our patients, employees and providing office support. 

Job Duties:

Employee Support

• Track employee birthdays & anniversaries; prep cards & gifts
• Issue Employee of the Month Certificates
• Assist with minor IT issues
• Coordinate/Assist with Special Projects
• Assist w/emergency drills and trainings
• Order company brochures & business cards for employees
• Setting up company phones, cellphones, computers for employees
• Assist with staff trainings

Office Support

• Organize and distribute office mail
• Stock supplies: restroom, waiting room, storage closet, conference rooms & kitchen
• Maintain a clean and organized common spaces, including waiting rooms, break rooms, and conference rooms.
• Complete  office open/close procedures
• Perform maintenance task as needed and manage external maintenance vendors
• Order office supplies and miscellaneous requested and approved orders

Patient Support

• Check in patients for services, as needed
• Collect co-payments, as needed
• Assist with answering phones as needed

Minimum Requirements:  High school diploma with 2+ years of related office experience or Associates degree with 1-2 years of office experience.  

Desired Competencies:

• Excellent customer service skills
• Must be organized and detail oriented, as well as exhibit additional skills in the areas of initiative, follow through and timeliness
• Proficient in Microsoft Word and Excel software programs
• Familiar with medical terminology
• Familiar with general office practices and procedures such as filing, record keeping, photocopying and faxing
• Must be able to follow a defined list of tasks and follow the established procedures completing them in a timely fashion. 

Other Duties: This job may require frequent sitting or standing for long periods of time. This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.