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Quality Assurance Administrative Assistant
COMPANY OVERVIEW
SpectronRx is a growing Contract Development and Manufacturing Organization (CDMO) based in Indianapolis, Indiana, and production locations in South Bend, IN; Bunker Hill, IN; and Danbury, CT with plans for additional future production facilities. We are seeking an experienced Quality Assurance Administrative Assistant to join our growing company. The Quality Assurance Administrative Assistant will assist Corporate Quality Assurance in day-to-day and routine Quality Assurance activities. To be successful as a Quality Assurance Administrative Assistant, you should be incredibly thorough, possess strong organizational skills, have high attention to detail, and be able to help our company maintain the highest quality standards.
ESSENTIAL FUNCTIONS
- Maintain paper and digital site documentation in a high state of organization and consistency.
- Prepare Documentation for batch production and Quality Control.
- Material acceptance and the creation of material specification sheets.
- Oversee the examination and evaluation of each lot of incoming material before use to ensure that the material meets its established specifications.
- Maintain organization and rotation of materials inside controlled and uncontrolled storage rooms.
- Maintain employee training binders and digital records of training.
- Create and maintain training materials and operating manuals as requested by Corporate QA.
- Develop and implement projects based on the current needs of the Quality Assurance team and managers.
- Assist as required with all other site QA activities not otherwise listed above.
- Attend quality-related meetings and conference calls.
- Interface with Corporate QA on quality-related issues.
- Provide any status updates as required by Corporate QA.
- Performs other related duties as assigned.
- Physical Ability – Must be able to lift up to 50 pounds at a time and stand for prolonged periods.
- Attention to Detail – Ability to accurately count, verify, and record data.
- Active Listening – Giving full attention to instructions and communications, asking questions as appropriate.
- Speaking – Talking to others to convey information effectively.
- Time Management – Managing own time to prioritize tasks and meet deadlines.
- Coordination – Adjusting actions in relation to others’ actions in a team environment.
- Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Comprehension – The ability to read and understand information and ideas presented in writing.
- Basic Math Skills – Ability to count accurately and perform basic arithmetic for reconciliation.
- Organizational Skills – Ability to maintain orderly areas and accurate records.
TRAVEL
- Regular travel is minimal.
REQUIRED EDUCATION AND EXPERIENCE
- High school diploma or equivalent education required.
- Proficiency in Microsoft office (Microsoft Word, Excel, and Outlook, Microsoft PowerPoint) and Adobe Acrobat required.
- Excellent customer service
- Excellent communication and organizational skills.
- Ability to train and be trained.
- Excellent data collection and analysis skills.
- Strong attention to detail.
- Previous experience in quality assurance or similar field.
- Working knowledge of tools, methods, and concepts of quality assurance.
- Solid knowledge of relevant regulatory standards.
- Thorough understanding of project management.
- Excellent organizational skills and attention to detail.
PREFERRED EDUCATION AND EXPERIENCE
- Familiarity with a manufacturing or production environment.
- Bachelor’s degree preferred.
ADDITIONAL REQUIREMENTS
- Valid Indiana driver’s license.
- Pass a Background Check.
- Prolonged periods of standing, walking, bending, and lifting.
ADDITIONAL INFORMATION/BENEFITS
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- We recognize that people come with a wealth of experience and talent beyond just the technical requirements of the job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodation during the interview process.
- We are an equal opportunity employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law. Refusal to submit to testing will result in disqualification of further employment consideration.
About SpectronRx