EA is seeking a professional for an opportunity with a confidential firm in the Private Equity space located in the Boulder area.

Note: This was a role we previously filled. Due to unforeseen circumstances, we are back in the market to fulfill it.

Exceptional Admins (EA) is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a strong fit.

About the Company and Executive

The company is a leading PE firm, investing in enterprise software companies, with over $4Bil AUM. The organization has 30 team members, spread across the headquarter office in Boulder, and other offices located in CA and CT. The office has been recently remodeled and includes a conference room space used by the company and its affiliates. Everyone at the company takes great pride in their work in a collaborative, all-hands-on-deck highly dynamic environment. The organization has a steady hum of activity with everyone working towards a common goal - providing exceptional service to their clients and staff that is both balanced and thoughtful.

Hiring Goal

The client seeks to hire a strong professional who will hold the title Operations & Events Manager. The professional who joins this role should naturally be proactive vs. reactive, highly organized, and intuitive. The right professional will enjoy both strategic responsibilities and core demands. The role comes with great responsibility and requires an individual that’s both scrappy and polished. They will report directly to the Head of Finance.

ROLE OVERVIEW

Operations Support & Firm Coordination - 70–75%

• Own a variety of high-touch, critical operational processes, including aspects of vendor management, event scheduling, and related workflows.
• Lead day-to-day operations of the Boulder office, creating an environment that is professional, efficient, and welcoming to internal and external stakeholders.
• Act as the primary point of contact for building management, vendors, and service providers, ensuring timely communication and smooth operations.
• Oversee office management functions including supplies, catering, workspace logistics, kitchen upkeep, and general facility maintenance.
• Orchestrate client and internal meetings: scheduling, preparing materials, coordinating meals, managing room setup, and ensuring follow-through on next steps.
• Manage sensitive information, documents, and projects with extreme accuracy and discretion.
• Enjoy small local errands and other supportive tasks that keep operations running smoothly.
• Serve as a key liaison between executives, team members, and external partners with professionalism and confidentiality.
• Proactively plan and manage calendars for future firm-wide events, leadership commitments, and operational milestones to optimize scheduling.

Event & Meeting Coordination - 20-25%

• Plan and execute end-to-end logistics for firm-wide events, executive off sites, investor meetings, and team-building gatherings, ranging from intimate sessions to large-scale conferences.
• Manage event timelines, vendor contracts, catering, AV, RSVPs, travel coordination, gifting, and all onsite/offsite logistics.
• Ensure every event reflects the company’s brand, values, and commitment to excellence.
• Anticipate needs in advance, ensuring seamless participant experiences from planning through execution.

Culture & Team Experience - 10–15%

• Foster a positive, connected workplace through thoughtful cultural touches, snacks, celebrations, birthdays, team meals, happy hours, and other social activities that reflect the company’s values.
• Create an in-office experience that feels energized, warm, and welcoming to foster collaboration and teamwork.
• Assist in onboarding new team members by preparing materials, coordinating introductions, and reinforcing a welcoming, operationally smooth Day One experience.
• Support HR-aligned initiatives that strengthen team development, communication, and culture.
• Provide backup support for client-relationship-related tasks, including updating client profiles in firm systems and coordinating follow-up items.

Desired background and attributes

Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.”

• Skills align with ~75% of the responsibilities listed above
• Comfortable using Microsoft Office Suite (widely used internally), Concur, Zoom, and ChatGPT
• Professional demeanor with excellent written and verbal communication skills
• Self-starter with strong ability to anticipate needs, execute independently, and follow through
• Proven track record of working independently with minimal supervision
• Nimble, adaptable, and entrepreneurial mindset (strong plus)
• Comfortable in a fast-paced environment managing multiple tasks
• Energetic, proactive, and eager to take on new challenges
• Experience in private equity, asset management, or startup environments (desired)

Company Offerings

Working Hours: all team members report to the office full-time

Salary: $85k to $105k, annually

Bonus: Performance-based year-end bonus, 10%

401(k): 401(k) with profit-sharing potential

PTO: Competitive personal time off benefits

Holidays: 10 per year, plus slow time in office usually option between 12/24 and 1/1.

Healthcare: Fully paid medical, dental, and vision insurance

Parking: Free parking in building

Education: Bachelor’s preferred, equivalent experience acceptable

Interview Cadence (understanding things may pop up)

1. Phone screen between candidate and Exceptional Admins (30-mins)
2. If a fit, candidate creates personal, admin portfolio (2.5-hrs)
3. Once the candidate’s fit is confirmed, conduct video interview with Exceptional Admins (15-mins)
4. First client interview: interview between candidate and one executive member (30-mins, virtual or in person)
5. Second client interview: group interview with candidate and client staff (3-hours, onsite)
6. Connect with references
7. (Optional) Third client interview: candidate and client staff (30-mins, virtual)
8. Present Offer

Is this the right fit for you?

The ideal team member would meet 9 out of the 11 attributes to be successful (and fulfilled) in this role:

1. You have experience working in a high-performing, detail-oriented environment where operational excellence matters.
2. You thrive as the steady, reliable “go-to” person who keeps the office, team, and events running smoothly.
3. You genuinely enjoy working with people and creating warm, professional interactions with internal team members, executives, clients, and vendors.
4. You bring a service-minded, hospitality-driven approach to your work, no task is too big or too small when it contributes to the team’s success.
5. You are highly self-directed and stay ahead of needs without requiring constant guidance.
6. You approach challenges with problem-solving energy and adaptability rather than stress or hesitation.
7. You’re known for being resourceful, someone who figures things out, finds solutions, and takes initiative.
8. You collaborate well but also excel when working independently and owning operational processes end-to-end.
9. You ask thoughtful questions to confirm expectations, clarify details, and ensure flawless execution.
10. You are consistently organized, systems-oriented, and attentive to details across calendars, events, operations, and environments.
11. You would describe your demeanor as warm, grounded, friendly, and dependable, someone who contributes positively to the firm’s culture.

Rubicon Technology Partners provides equal employment opportunities to all employees and applicants and prohibits any form of discrimination or harassment based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. This policy applies to all employment practices, including recruitment, hiring, promotion, compensation, and training.

Employment is contingent on successful completion of reference checks, employment verification, drug testing, and background investigations.

Accepting applicants through 03/19/26.