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Administrative Assistant (On-Site)

Ilmor
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Plymouth, MI 48170, USA
Jan 25, 2026
ADMINISTRATIVE ASSISTANT
 
Position Summary
 
This is a highly visible, on-site position and is ideal for a skilled administrative professional who is upbeat, professional and loves to think of all the details. In this role, you will serve as a trusted partner to the President and a central point of coordination for the broader company. Through strong value judgment, proactive organization, and a welcoming presence, this role supports leadership effectiveness, and creates a positive, professional experience for employees, customers, and visitors alike.
 
Nuts & Bolts
 
Schedule: Monday - Friday 8am - 5pm
Location: Plymouth, MI
Remote/Hybrid: Not Eligible
Overtime: Eligible
Pay Type: Hourly, $21 - 24/hour
Pay Schedule: Biweekly
Benefits: BCBS Medical, Delta Dental, VSP Vision: Coverage Starts on Day 1
Retirement: 3% 401K Safe Harbor Contribution, Immediately Vested
Additional Perks: Paid Time Off, Paid Company Holidays, Company Holiday Picnics and Parties, Race Win Celebrations etc.
Attire: Business Casual M - Th, Casual Fridays
 
 
Major Areas of Responsibility
 
70% Supporting Executive Team / Company President
• Meeting Coordination: Schedule and organize meetings at the Presidents direction, ensuring they are appropriate in length and timing.
• Calendar Management: Direct access to the President’ss calendar to manage and maintain a clear and organized schedule including near term and long term.
• Email Processing: Prioritize the Presidents email inbox for messages which require his attention.  Additionally, provide a timely reply to senders for messages which don't require the Presidents attention (i.e. Scheduling).
• Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
 
 
30% Company-Wide Support
• Answer the phones and support incoming calls from vendors, customers, suppliers and applicants
• Greet guests at the door and provide a welcoming atmosphere
• Serve as the “go-to” team member for answering incoming company calls and visitors
• Maintaining company phone list, directory, up-to-date contact information
• Maintain office supply levels, work with building vendors
• Maintain security codes and entry door badges.
• Provide hospitality support (e.g. coffee, lunch ordering, etc) for customer meetings and all-hands gatherings
• Complete administrative tasks for employees and company leaders
• Event Planning: Organize and oversee corporate events, ensuring they align with business goals and President/Director availability.
 
 
Required Qualifications
• Associate’s Degree and 3+ years of professional administrative experience in an office environment
• Strong computer skills: Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat.
• Fantastic organization skills
• Able to work both independently and as a member of a team
• Excellent verbal and written communication skills
• Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy. 
• Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people.
• Strong interpersonal skills along with excellent oral and written communication. 
• Strong command of the English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
 
 
Demonstrated Physical Abilities/Work Environment
Remain stationary for 70%+ of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.  
 
 
 
 

About Ilmor
Throughout the past 30 years, Ilmor Engineering has teamed up with automotive partners Chevrolet, Mercedes-Benz, Oldsmobile, and Honda to compete at the highest levels of racing, including Formula 1 and IndyCar. Ilmor, in collaboration with its automotive partners, has captured IndyCar manufacturer championships, driver championships, 21 Indy 500 victories, Formula 1 race wins and Formula 1 world championships. Ilmor has been reunited with Chevrolet Racing in the IndyCar series since 2012 with the introduction of the new 2.2L turbo V6 engine, and their partnership has resulted in four sequential Manufacturer’s Championships and series domination each season. Today, we employ more than 130 engineering, assembly, and support personnel, and have expanded into several other racing circuits, including NASCAR and ARCA. We've applied our race-winning technology, understanding of rigorous operating conditions, and unparalleled customer support to our line of world championship, high performance marine engines and competition-approved recreational marine engines. Whether on land or at sea, Ilmor continues to innovate better and more efficient solutions, and to exceed expectations for reliability, precision, and overall performance. Our customers count on our engines to look like no other, sound like no other, and out-perform ALL the others.
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