Scope of Work

Reporting to the Supervisor of DEA, this role will perform all routine and specialized secretarial work for the Midland Police Department.

ASSIGNMENTS WITHIN THIS RANK INCLUDE:
Investigative Services Bureau, Field Operations Bureau, Support Services Bureau, and Administrative Services Bureau

Essential Job Duties

• Answers the telephone, takes messages, greets visitors and assists citizens with questions or concerns regarding bureau operations.
• Maintains calendar for assigned personnel.
• Develops, types and files correspondence.
• Maintains filing system.
• Prepares and enters payroll as a back-up to the Administrative Assistant.
• Maintains time and attendance reports and submits to supervision (duty rosters, monthly training schedules).
• Enters data into computer regarding police actions or projects.
• Processes and routes mail.
• Transcribe recorded interviews.
• Performs all routine and specialized secretarial work.
• Process invoices for payments.
• Orders all office supplies.
• Provide assistance to DEA Mission and Office Support Specialist.

Physical and Environmental Conditions

Physical and Environmental Conditions
Ability to sit, stand and move inside a building.

Required Qualifications

• Ability to effectively communicate with employees, management, and citizens when acting as a receptionist, answering inquiries, processing information or making referrals to other proper staff person.
• Ability to read and understand manuals and reports in order to record work activities, keep records and work with computers.
• Skill in the operation and maintenance of a number of office machines and equipment such as computers and photocopiers.
• Skill in typing and word processing.
• Skill and experience in the operations of computerized systems in order to design or complete spreadsheets, forms, word processing assignments, brochures, certificates, and programs.
• Experience in software with personal computers related to spreadsheets, databases and word processing.
• Typing speed of 45-50 words per minute.
• Performs other related duties as assigned.
• Must have a Valid Texas driver's license.