Executive Assistant to the President & CEO (Part-Time, Hybrid | Non-Exempt) Organization: Cayton Children’s Museum Location: Santa Monica, CA (Hybrid) Schedule: Up to 22.5 hours/week Classification: Part-time, non-exempt (hourly) Reports to: President & CEO Schedule Structure (Compliance-Approved) * Flexible, hybrid schedule with split work blocks allowed. * No single workday will exceed 3.5 hours of continuous work. * On every day worked, the employee will take one paid 10-minute rest break, at a time of their choosing. * No meal period is required because no shift exceeds 5 hours. * Employee is not on-call outside scheduled or agreed work periods. Required Overlap Window * 8:00 AM – 10:00 AM on at least two days per week, determined weekly based on the CEO’s schedule. * Meetings will be scheduled in this window whenever possible. Timekeeping * All time worked must be recorded. * Any work outside scheduled periods must be approved when possible and must always be recorded. Pay Range (Hourly) $32.00 – $45.00 per hour, depending on experience and qualifications. Position Summary The Executive Assistant provides high-trust, high-discretion support to the President & CEO of Cayton Children’s Museum. This role supports calendar and communications management, board and executive logistics, and professional correspondence. The ideal candidate is proactive, detail-oriented, calm under pressure, and highly discreet. Key Responsibilities Executive Support * Manage and optimize the CEO’s calendar, scheduling, and priorities * Support email triage and drafting as assigned * Coordinate travel logistics and meeting preparation * Maintain organized digital filing systems Board & Executive Operations * Support board meeting logistics, agendas, materials, and follow-ups * Track action items and deadlines * Coordinate with internal and external stakeholders Communications & Writing * Draft professional emails, memos, agendas, and notes in the CEO’s voice * Prepare concise briefing materials and meeting summaries Light Operations Support * Assist with document signatures, vendor coordination, and special projects * Support on-site meetings and events as needed Required Qualifications * 3+ years supporting a senior executive * Excellent organizational and writing skills * High discretion and sound judgment * Proficiency with Google Workspace and Zoom * Ability to work hybrid in Santa Monica Preferred * Nonprofit or museum experience * Board governance familiarity * Project management tools experience Work Environment Office and museum setting with standard computer use and light lifting. Reasonable accommodation available. Compliance Notes * This is a non-exempt hourly position. * Overtime is paid in accordance with California law. * Rest breaks provided per California requirements. * Paid sick leave and legally required benefits provided. Equal Opportunity Employer Cayton Children’s Museum is an Equal Opportunity Employer and welcomes candidates of all backgrounds. How to Apply Submit resume and brief cover note including availability and hybrid/on-site capacity.