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Administrative Assistant

Nemaha Valley Community Hospital
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Seneca, KS 66538, USA
Jan 25, 2026

JOB TITLE:    Administrative Assistant                 DEPARTMENT:       Administration

 

JOB RELATIONSHIPS:

            

Responsible to:        Chief Executive Officer

                                 Executive Assistant

Responsible for:       Not responsible for anyone

Interrelationships:     Works cooperatively with department staff, all hospital Departments, Medical Staff, Foundation Board and the Board of Trustees

 

JOB SUMMARY:

 

Under general supervision of the Chief Executive Officer (CEO), works with the Executive Assistant to perform management assignments and complex and varied administrative functions, manages confidential information for the CEO as well as general hospital and clinic Department Managers. 

 

JOB QUALIFICATIONS:

 

Experience:               Previous experience in secretarial functions, including typing, and database management. Also requires excellent verbal, writing and communication skills. Microsoft Office, Word and Excel, advanced skill level required. Leadership experience such as committees preferred.

 

Education:                 High School graduate

 

Req. Cert./                 None required

Registration:

 

 

JOB DUTIES: (this list may not include all the duties assigned).

 

  1. Supports Executive Assistant as receptionist and secretary for the CEO and Department Managers.

 

 

  1. Collects data for and prepares complex reports.

 

  1. Prepares and distributes correspondence and other materials of a routine and confidential nature. Assists in management of hospital’s employee health program.

 

  1. Coordinates mailings.

 

  1. Answers phone, takes messages.

 

  1. Maintains files for administration.

 

  1. Distributes reports and communications to and from Administration.

 

  1. Prepares requisitions for supplies for Administration and forwards to Purchasing department.

 

  1. Schedules Conference room s and acts as a liaison for various events and meetings.

 

  1. Make arrangements for meetings and may be asked to fill in as a recording secretary for the Hospital Board, Foundation Board, Board committees, and Medical Staff.

 

  1. Assists with preparation and mailing agenda and related materials for regular and special meetings of Board of Trustees, Medical Staff meetings, and assigned committees. 

 

 

  1. Works cooperatively with Credentialing and Payor Enrollment Coordinator to assist in the credentialing process. 

 

 

  1. Keeps minutes for department director meetings and other meetings as needed.

 

 

  1. Participating in organization special events such as health fair and golf tournament. 

 

Must be able to accommodate flexible hours, within reason, to meet the needs of assigned responsibilities.

About Nemaha Valley Community Hospital
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