Tekni-Plex is seeking a proactive, service focused, team-oriented Executive Assistant (EA) to join our team.  This role requires attention to detail, communication skills, organizational skills, sound judgement, and a high level of confidentiality.  The EA will act as a seamless extension of the supported executives.  The candidate will be comfortable in a fast-paced, goal-focused environment, while maintaining great flexibility, and composure.  The candidate will work autonomously on different projects and possess the ability to complete a high volume of tasks with minimal guidance or supervision.

DESIRED BEHAVIORS:

• Anticipates Needs
• Resourceful and Adaptable
• Tech Savvy
• Culture Builder
• Mind Reader
• Emotional Intelligence

DUTIES AND RESPONSIBILITIES:

• Directly reports to the TekniPlex Healthcare HRVP and supports the TekniPlex Healthcare Global leadership team of eight, with some based outside of the United States.
• Acts as a strategic partner; plans, coordinates and ensures the executives schedules are followed and respected, preserves executives focus on high level priorities and declines or delegates other tasks, assisting executives to achieve their goals.
• Completes a broad variety of tasks including: managing complex calendars with mastery, optimizing travel schedules, itineraries and agendas.
• Trusted confidant who maintains a high level of confidentiality, sense of discretion, and acts with integrity.
• Facilitates communication in the organization to accelerate response times and keep messages moving; triage and draft replies to emails, communicates strategy clearly and accurately.
• Create and master a system of a high level of organization and documentation to enhance productivity and eliminate redundancy.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events). Including events out of the state and country and coordinating hotel, transportation, meals, activities, etc.
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items.)
• Create, organize and maintain global division organization charts driving clarity to roles, reporting structures and location.
• Collaborate with TekniPlex Executive Assistant on various projects with extensive coordination of Healthcare CEO’s calendar and schedule.
• Assist executive team with expense report review and approvals with attention to detail.

Requirements

• Five to ten years of experience supporting C-Level Executives
• Ability to travel 10%
• Experience with coordinating international travel is strongly preferred

• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Experience in event planning and budget management is desirable.
• Special projects as required.

Preferred Fluent in Spanish

Pay of $62,000-$67,500+ DOE
In addition to a competitive salary, we offer a full complement of valuable Health, Wellness, and Welfare benefits which include:

• Medical, Dental, and Vision
• Life and Disability
• 401(k) and Match
• Wellness Program including EAP
• Pay for Performance philosophy