Job Title: Administrative Assistant

Reporting Line: Human Resources Manager

Location: Spring, Texas

Position Grade: G

Job Specification

The Administrative Assistant supports multiple departments across the organization. This role provides broad administrative and operational support.  This is not an Executive Assistant position, but the role will regularly interact with and assist senior leaders.

The position is part-time, with specific days and hours per week that may vary based on business needs.

Principal Accountabilities

The responsibilities outlined below represent examples of the types of administrative and operational support this role may provide to each department. Actual tasks will vary based on business needs, priorities, and timing, and not all duties will be performed consistently or simultaneously.  

Commercial / Sales Support

• CRM Administration

• • Conduct reviews of items in the CRM to identify missing, incomplete, or inaccurate information 
  • Coordinate with team members to resolve data gaps 
  • Assist with generation of weekly reporting 
• Financial Evaluation Models & Business Cases

• • Assist with preparation of business cases by populating data  

Finance Support

• Support basic administrative coordination related to finance workflows as needed.

HR / HSE / Office Support

• Assist with entry of site observations into the safety reporting system.
• Compile and report monthly sustainability data.
• Assist with coordination of candidate pre-employment appointments. 

Qualifications & Experience

• Strong proficiency in Microsoft Office, including:
  • Excel, PowerPoint, Word, Outlook (email and calendar management)
• Strong written and verbal communication skills.
• Excellent time management and prioritization abilities.
• High attention to detail and accuracy.
• Ability to work independently, manage multiple tasks, and support multiple departments simultaneously.
• Professional, dependable, and comfortable working with senior leadership.

HSE Responsibilities

Stop work by challenging and stopping unsafe acts and behaviors or unsafe conditions.

Comply with Standard Operating Procedures defined in responsibilities above, and company STOP WORK system

Competencies

• Action Oriented
• Attention to Detail
• Time Management
• Organizing
• Communicates Effectively
• Integrity & Trust