Position Overview

The following is intended to describe the general nature and level of work being performed.  This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

Position Summary: 

Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis

Requirements

Duties and Responsibilities:

• Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
• Operate a personal computer to enter data, compile and type reports, prepare letters, and general correspondence
• Monitor departmental budget(s) and perform routine record keeping duties
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required
• Sort, screen, and distribute mail
• Order, stock, and distribute office supplies
• May oversee the functional activities of student employees
• Must be willing to learn to operate hand trucks, carts, pallet jacks, and do receiving when needed.
• Regular and predictable attendance required
• Perform other related duties as assigned

Minimum Job Requirements: 

High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified are required.

Knowledge, Skills, and Abilities:

• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Skill in the use of standard office equipment
• Ability to understand and convey procedures and regulations established
• Ability to perform basic bookkeeping procedures
• Ability to maintain confidentiality of records and information
• Skill in word processing and data entry
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing

Working Conditions

Physical Demand and Working Conditions:

• Work is performed during normal work hours but may require some evening or weekend hours
• Work is medium in nature that at times requires exerting up to 40 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Additional Information

Condition of Employment: Must pass a pre-employment background check. 

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:   

Required Documents: 
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists       

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.
 
Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .