Office Manager-Benefits Coordinator
Location: Mesa, Arizona | Full-Time | On-Site

About Us:
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly.

Position Overview:
The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, timecard auditing, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.

Key Responsibilities:

1. New Hire Onboarding & Workstation Setup

• Coordinate all onboarding logistics for internal team members.

• Set up workstations, including computers, phones, email accounts, and software access.

• Liaise with IT as needed to ensure systems are properly configured for each new hire.

2. Employee Health Benefits Enrollment & Auditing

• Monitor and track Employee Start/End Dates for Insurance Enrollment

• Enroll new hires to WWM health insurance & 401K via portal 

• Conduct routine audits to ensure compliance with internal policies and labor laws.

• Generate weekly and monthly reports for payroll processing.

3. Office Supply & Equipment Management

• Answer Main Phone line

• Maintain and restock office supplies, equipment, and snacks.

• Monitor inventory levels and manage vendor relationships.

• Track office expenditures and ensure purchases remain within budget
• Manage outside vendors, Phone, Internet, IT, Etc

4. Recruitment & Administrative Support

• Assist with posting job openings on job boards and managing candidate flow.

• Schedule interviews and help coordinate communication between recruiters and candidates.

• Provide general administrative support across departments as needed.

Qualifications:

• 2+ years of experience in office administration, coordination, or a related role.

• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Benefits:

• Health, dental, and vision insurance

• 401(k) retirement plan

• Paid time off and holidays

• Opportunities for professional growth and development

• A supportive, team-oriented work environment