Executive Assistant - TaylorMED MRI

At TaylorMed MRI, we make high-quality medical imaging accessible, transparent, and patient-centered. We are a rapidly growing imaging company redefining access to affordable, high-quality MRI services with a focus on patients, providers, and communities.

 We operate with an entrepreneurial mindset, a bias toward action, and a deep commitment to doing the right thing. As we scale across new markets and locations, we are building a team that values integrity, service, stewardship, and operational excellence.

The Executive Assistant will work directly with the Chief Executive Officer of TaylorMed MRI, providing high-level administrative, organizational, and operational support in a fast-moving, growth-stage healthcare business.

This is not a passive support role. The Executive Assistant will act as a force multiplier, helping protect the CEO’s time, streamline operations, and ensure consistent follow-through across multiple initiatives and locations. This role is designed for someone who is highly trustworthy, detail-oriented, proactive, and capable of operating independently in a dynamic, scaling organization.

Primary Responsibilities

• Protect the legal, financial, and moral well-being of Taylor Med, The Larry H. Miller Company and the portfolio companies.
• Be a teacher to support the efforts of other employees to be successful.
• Seek ways to improve business operations efficiencies.

Primary Duties

The Executive Assistant will serve as a close operational partner to the CEO, supporting the day-to-day execution of priorities in a fast-moving, growth-stage company. This role blends traditional executive support with hands-on operational coordination, requiring someone who can anticipate needs, bring order to complexity, and help turn ideas into action.

Executive Partnership & Strategic Support

• Serve as a trusted partner to the CEO, helping bring structure, follow-through, and momentum to company priorities.
• Anticipate needs, identify potential issues early, and help drive solutions.
• Contribute ideas and new ways of thinking to improve processes, workflows, and execution across the organization.

Calendar & Time Management

• Manage a dynamic executive calendar across multiple locations and initiatives.
• Prioritize meetings, protect focus time, and anticipate scheduling conflicts.
• Coordinate internal and external meetings with physicians, attorneys, vendors, partners, and leadership teams.

Communication, Coordination & Collaboration

• Draft, review, and manage professional communications on behalf of the CEO.
• Prepare agendas, capture meeting notes, and ensure follow-up on action items and commitments.
• Serve as a point of contact for sensitive and confidential matters.
• Coordinate across teams and stakeholders to keep initiatives moving forward.

Administrative & Operational Support

• Organize and maintain files, records, and documentation, including confidential and legal materials.
• Assist with contracts, agreements, and compliance-related documentation.
• Prepare expense reports, manage travel arrangements, and build itineraries.
• Maintain accurate and organized contact lists and records.
• Support day-to-day operational workflows as needed in a growing organization.

Project & Priority Management

• Track initiatives, deadlines, and deliverables across the company.
• Help move projects forward by coordinating people, information, and next steps.
• Bring structure and visibility to priorities in a fast-moving environment.

Qualifications

• 3+ years of experience supporting an executive, founder, or leadership team in a fast-paced professional environment.
• Strong judgment, discretion, and attention to detail, with the ability to handle sensitive and confidential information appropriately.
• Excellent written and verbal communication skills, including strong grammar and professional correspondence.
• Highly organized, reliable, and capable of managing multiple priorities simultaneously.
• Comfortable working independently, taking initiative, and making decisions within defined parameters.
• Proficient with Microsoft Office and modern productivity tools, including Outlook, Word, Excel, Teams, OneNote, and shared document systems.
• Able to create and maintain simple spreadsheets, documents, and tracking tools.
• Basic math and financial literacy, including comfort with expense reports, budgets, and simple financial tracking.
• Thrives in a growing, sometimes ambiguous environment and enjoys bringing structure and order to fast-moving situations.

Core Competencies

• Integrity & Stewardship: Operates with honesty, accountability, and respect for company values and standards.
• Collaboration & Trust: Builds strong working relationships and earns trust through reliability and professionalism.
• Judgment & Discretion: Handles sensitive information with care and makes sound decisions in ambiguous situations.
• Organization & Follow-Through: Brings structure to complexity and reliably closes loops.
• Communication: Communicates clearly, adapts to the audience, and keeps stakeholders aligned.

Physical Requirements

·       Work is primarily performed in an office and professional business environment.

·       Regularly required to sit, stand, walk, bend, reach, and move about the work environment.

·       Frequent use of hands and arms for typing, writing, and handling documents.

·       Must be able to see, read, and work at a computer screen for extended periods.

·       Ability to lift and carry items up to 25 pounds (such as files, boxes, or office supplies).

·       Occasional travel may be required.

Ability to perform the essential functions of the role, with or without reasonable accommodation.

Note: This job description is intended to describe the general nature and level of work performed. Duties and responsibilities may be revised as business needs evolve. Employees shall be required to meet the qualifications and perform the duties outlined in any revised job description.